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Join us as a Legal Assistant and play a key role in helping attorneys stay organized, informed, and focused on delivering outstanding legal services. In this position, you will oversee workflows, monitor communications, coordinate projects, and ensure critical tasks and deadlines are completed accurately and on time. You will work closely with attorneys, clients, and legal support staff to keep matters moving forward while maintaining exceptional attention to detail and professionalism. This opportunity is ideal for a proactive, highly organized professional who enjoys taking ownership of responsibilities, managing multiple priorities, and contributing to a collaborative legal environment. Your work will have a direct impact on attorney efficiency, client satisfaction, and the successful completion of legal mattersJob Description:Monthly Compensation Range: from $1,150 to $1,220 USD.Responsibilities include, but are not limited to:Support attorneys with franchise secondary reviews, document preparation, proofreading, and quality control tasks.Maintain professional communication with clients regarding document requests, scheduling, filing requirements, and project updates.Coordinate projects across attorneys, paralegals, legal assistants, and clients to ensure efficient workflow progression.Assist attorneys with trademark filing logistics and docket management activities.Communicate with clients regarding trademark renewals, filing requirements, declarations, specimens, and supporting documentation.Prepare weekly status reports covering active matters, deadlines, outstanding assignments, and attorney priorities.Track action items, assignments, deadlines, and follow up requirements to ensure nothing falls through the cracks.Maintain and update task management systems with accurate status tracking and matter information.Prepare daily summaries of outstanding assignments, priorities, deadlines, and pending follow ups for attorneys.Monitor assigned attorney email accounts throughout the business day and identify matters requiring attention.Identify potential issues proactively and help resolve them before they impact workflows or client service.Ensure deadlines are consistently monitored and met across multiple matters and projects.Conduct administrative and organizational activities that improve operational efficiency and client service.Coordinate trademark prosecution workflows, including monitoring applications, office actions, maintenance deadlines, and renewals.Requirements: Additional Job Description:Position: Legal AssistantSchedule: Monday to Friday from 9:00 AM to 5:30 PM MDTTime Zone: MDTExperience Required:3+ years of experience as a Legal Assistant or Paralegal in business law, corporate law, transactions, or related legal fields.Experience with or strong familiarity with U.S. trademark filings and USPTO processes preferred.Exposure to franchise law or regulatory compliance is preferred.Ability to quickly learn new legal concepts and procedures.Software & Tools:Clio ManageGo High LevelMonday.comMicrosoft WordMicrosoft OutlookMicrosoft ExcelMicrosoft Office SuiteRequired Skills:Exceptional organizational and time management skillsStrong attention to detail and commitment to accuracyExcellent written and verbal English communication skillsAbility to manage multiple projects simultaneouslyStrong follow through and task ownershipAbility to prioritize effectively and exercise sound judgmentProfessional client service and relationship management skillsConfidentiality and discretion when handling sensitive informationSelf motivated and proactive approach to workAbility to work independently with minimal supervisionStrong project coordination and workflow management skillsAdaptability in changing priorities and deadlinesAbility to follow detailed procedures and established processesCollaborative mindset with attorneys and legal support teamsCoachable and receptive to feedbackDependable and results oriented work ethicQuality control and proofreading skillsDeadline management and tracking capabilitiesTrademark administration and docket management knowledge preferredLegal administrative support experience preferredBenefits:Competitive salary.Paid Time Off.Bonuses.100% remote/home-based position.Full-time, long-term career opportunities.Parental Leave.Professional development and training.Dedicated team support.Alignment with our clients' core values.Documentation:You will need to submit the following documents as part of your application:A copy of your resume in .DOC format.Please make sure that all documents are in English, that they do not contain your contact information (ie. email, phone number, physical location, or social media links), or any discussion of your compensation requirements.Instructions to Apply:To successfully complete your application, follow these steps:As this is an English-speaking role, kindly make sure that all your documents and application forms are filled out in English before submitting them. Thank you!1. Start by filling in your contact details and click "Next."2. Provide your educational and work history, then click "Next."3. Submit the following documents:Your resume in .DOC format. The resume must be in English.4. Agree to our terms of service and click "Next."5. Review your application, and when you're ready, hit "Submit."Please make sure that all your documents are in English, that they do not contain your contact information (ie. email, phone number, physical location, or social media links), or any discussion of your compensation requirements.
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