1.) Introduction
Job Title: Executive Assistant / Virtual Assistant
Work Hours: Part-Time (30 hours/week, 10:00 AM – 4:00 PM EST)
Location & Eligibility: Fully Remote (Open to candidates based in Latin America and Philippines)
Compensation: $8.00 per hour USD
2.) Overview
A multi-faceted U.S. business group operating across the tax, accounting, and professional education sectors is seeking a dynamic Executive Assistant / Virtual Assistant. Built on a foundation of operational precision, exceptional client service, and continuous improvement, this team takes pride in managing high-volume client workflows with zero detail dropped.
In this high-impact remote role, you will serve as the owner's primary operational partner, taking complete ownership of executive calendar management, rapid client communications, invoicing, and back-end administration.
3.) Key Responsibilities
Oversee and manage executive calendars to guarantee flawless scheduling, prevent conflicts, and protect executive time.
Monitor inboxes, answer client inquiries promptly, handle follow-ups, and serve as a responsive liaison.
Generate and issue client invoices immediately following completed engagements, maintain accurate documentation, handle phone calls, and update back-end systems.
Support social channels by posting provided content, monitoring incoming messages, and responding to direct inquiries.
Track ongoing action items, remind leadership of upcoming obligations, and confidently propose workflow improvements and process enhancements.
4.) Must-Have Requirements
2+ Experience as an Executive Assistant or Virtual Assistant directly supporting business owners or executives.
Exceptional verbal and written English communication skills suitable for professional, high-touch client interactions.
Ability to manage priorities, organize complex workflows, and switch gears across multiple distinct business ventures simultaneously.
Proactive, dynamic, and confident in taking independent ownership, anticipating operational needs, and sharing fresh ideas or process improvements with leadership.
Must be physically located within Latin America or Philippines .
5.) Nice-to-Have Requirements
Fluency in Spanish to support broader client communications.
Prior administrative experience or background within the tax, accounting, or professional education industries.
Experience communicating non-generic tax and accounting details upfront to guide clients effectively.
Hands-on experience with key tools: TaxDome (CRM), GoHighLevel, Google Suite, and Zoom.
6.) Why Join Us
If you are looking for a long-term, fully remote position where you can showcase your intelligence, streamline executive workflows, and grow alongside an expanding business, we would love to review your application!
