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Requirements and responsibilities
Our client is seeking a highly detail-oriented Lease Compliance Administrator to support the accuracy and integrity of lease data, tenant billing, and accounts receivable processes. This role will serve as the bridge between Accounting, Asset Management, and Property Management to ensure all lease terms are correctly interpreted, entered, and enforced within the property management system (Yardi).This position will be responsible for lease abstraction, tenant onboarding and offboarding, charge accuracy, and timely application of cash receipts. The ideal candidate thrives in a fast-paced environment, is highly organized, and has a strong understanding of lease structures and financial implications.Role MissionTo ensure all lease-related data, tenant billing, and accounts receivable activities are accurate, timely, and compliant, enabling clean financial reporting, improved tenant relationships, and operational efficiency across the portfolio.Key Responsibilities Lease Abstraction & Data Management Review leases, amendments, and legal documents to extract key terms including rent, escalations, CAM structures, and critical obligations. Accurately enter and maintain lease data in Yardi, ensuring alignment with executed agreements. Maintain organized and complete lease documentation for all tenants.Tenant Onboarding & OffboardingSet up new tenants in Yardi, ensuring all lease terms and billing structures are accurate prior to first billingCoordinate tenant move-ins and move-outs, including final billing, deposit reconciliation, and ledger closeout Ensure tenant portal (RentCafe) setup and communication is completed timely.Accounts Receivable & Billing AccuracyManage daily application of cash receipts to tenant ledgers Review tenant accounts for accuracy, including rent, CAM, tax, and other charges Process billing adjustments, late fee reversals, and corrections as neededInvestigate and resolve tenant disputes related to billing and account balancesCAM Reconciliation & Expense Management Support CAM estimate setup and annual reconciliation processes Review and validate operating expense recoveries, property taxes, and insurance allocations Ensure CAM charges are accurately reflected in tenant billingsCritical Date MonitoringTrack key lease dates, including expirations, renewals, rent escalations, and notice periods Proactively communicate upcoming deadlines to internal stakeholdersTenant & Internal CoordinationServe as a primary point of contact for tenant account inquiries Partner with Accounting, Asset Management, and Property Management to resolve discrepancies and ensure data accuracy Support communication with tenants regarding balances, credits, and billing updatesAudit, Compliance & ReportingPerform periodic audits of tenant ledgers and lease data for accuracy and completeness Assist with preparation of estoppel certificates and lease-related documentationEnsure compliance with lease terms and company policiesRequirements2–5 years of experience in property management, lease administration, or real estate accountingStrong proficiency in Yardi (required) and advanced Excel skills High attention to detail with the ability to interpret complex lease agreements Solid understanding of CAM, NNN leases, rent structures, and AR processes Ability to manage high-volume transactional work with accuracy and efficiency Strong organizational and time management skills in a fast-paced environmentEffective communicator with the ability to work cross-functionallyMilestone TimelineFirst 30 Days – Integration & OrientationComplete onboarding and system training (Yardi, internal processes) Review existing lease structures and tenant ledgers Begin supporting tenant billing reviews and basic AR tasksBy Day 60 – Independent ExecutionIndependently manage tenant onboarding and lease setupApply cash receipts daily and resolve basic tenant discrepanciesBegin supporting CAM setup and billing reviewsBy Day 90 – Ownership & AccuracyOwn accuracy of assigned tenant ledgers and billing processes Identify and correct lease or billing discrepancies proactively Support estoppels and tenant communications as neededBy Day 120 – Strategic Contributor Identify and recommend process improvements for lease and AR workflows Support full-cycle lease compliance across assigned properties Act as a key resource for lease-related accuracy and tenant account integrityBenefitsWork remotely Monday - Friday, 40 hours a week (no weekends)Did we mention it's REMOTE?!!One of our core values at Zipdev is "Be authentic." that's why we encourage you to answer the application form in your own words; we are interested in getting to know you, not a digital assistant.Wondering how our remote environment or our payment method work? We've put together some helpful answers in our FAQs at the bottom our our Take a look and let us know if you have any other questions!
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