Key Responsibilities
* Monitor public and private portals for relevant tenders (RFPs, RFQs, RFTs) related to HVAC systems, green technology, and building maintenance.
* Review and analyze tender documents to understand the full scope of requirements, technical specifications, commercial terms, and submission deadlines.
* Prepare and write all necessary tender documentation, including technical and commercial proposals.
* Collaborate with the engineering team to emphasize how our system addresses client challenges, such as preventing tube clogging from scale and biological fouling.
* Coordinate with sales, engineering, and finance teams to collect accurate information for costing and technical compliance.
* Highlight the main benefits of our technology, including energy savings, water conservation, and reduced maintenance costs, in all proposals.
* Ensure all tender submissions are complete, accurate, professionally formatted, and submitted on time.
* Maintain a central library of all tender documentation and track the status of all bids.
* Assist the sales team with post-tender clarifications and contract negotiations.
Qualifications and Requirements
* Proven experience in a tender, proposals, or bid management role, preferably within the HVAC, M&E, construction, or green technology industry.
* Diploma or Degree in Mechanical Engineering, Building Services, Business Administration, or a related field.
* Strong understanding of the tender process and contract requirements.
* Excellent written and verbal communication skills, with the ability to articulate technical benefits clearly.
* Highly organized, detail-oriented, and able to manage multiple deadlines.
* Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
* Experience with government tender portals (e.g., GeBIZ) is a strong advantage.
