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Posted 5 months ago
Requirements and responsibilities
Hiring: Full-time Executive Assistant - Remote - $9,600 - $12,000/yrAbout the Client 🚀
🎥 Mission-Driven Media & Ministry – Producing content, coaching, and creative projects that inspire transformation and purpose🌍 Multi-Brand Ecosystem – Supporting both a nonprofit initiative and a for-profit creative studio📈 Scaling with Intention – Growing team, audience, and influence across digital platforms🤍 Faith-Led Culture – Values alignment, empathy, and service are central to how the team operates🤝 High-Trust, High-Ownership Team – Open communication, accountability, and mutual respect are the norm
About WeAssist 💡
🌍 Led by a Founder Who Cares – Reef Colman built WeAssist to empower individuals and create meaningful opportunities that support families.⚡ Fast & Purposeful Recruiting – We move quickly but prioritize long-term fit, stability, and growth over just filling roles.🌎 Connecting Global Talent – With 100+ outsourced professionals and growing, we link top talent worldwide with thriving US businesses.❤️ Giving Back Matters – From building schools to feeding the homeless, we believe true success means making a difference.🤝 An Inclusive & Thriving Culture – Your skills and unique gifts matter. We create an environment where outsourced professionals don’t just work—they grow.
⚒️ Key Responsibilities of the Executive Assistant 📝
🗂 Task & Project Management (Notion)📅 Calendar Management📬 Inbox & Communication Management📱 Social Media & Content Support🤝 Team Liaison & Operations
✅Qualifications:
Must-Haves:🗣 Strong Communicator – Clear, professional written and verbal English; confident representing the founder across email, Slack, DMs, and external communication🧠 High Emotional Intelligence – Thoughtful, empathetic, and able to adjust tone based on context✝️ Faith-Aligned – Comfortable working in a Christian, mission-driven environment⏱ Reliable Executor – Tracks deadlines, action items, and commitments without reminders🤍 Professional Gatekeeper – Calm, trustworthy presence handling sensitive communicationNice-to-haves: 📱 Social Media Support – Experience managing posts, comments, and DMs🎨 Canva Graphics – Able to create simple, on-brand social graphics or thumbnails🎬 Light Video Editing – Basic experience with tools like CapCut
Responsibilities of the Executive Assistant:
Your responsibilities include:
🗂 Task & Project Management (Notion)
Maintain and update existing Notion dashboards and project trackers
Capture action items from meetings and appointments
Set timelines and deadlines for founder-specific tasks
Follow up with 7–8 team members to ensure task completion
Send reminders and keep projects moving forward
📅 Calendar Management
Manage daily appointments, meetings, and commitments
Ensure schedules are realistic, organized, and aligned with priorities
📬 Inbox & Communication Management
Clean up and organize a high-volume inbox using folders, filters, and labels
Unsubscribe from non-essential emails to maintain inbox clarity
Draft email responses for review, then gradually take over replies
Act as a gatekeeper and central point of contact for the founder
Manage communication across email, Slack, and text
📱 Social Media & Content Support
Schedule and post content across TikTok, YouTube, Instagram, and Facebook
Manage DMs, including podcast guest coordination and general inquiries
Perform basic video edits using tools like CapCut
Create simple, on-brand social graphics, thumbnails, or visual assets using Canva to support posts and campaigns (Nice-to-have)
🤝 Team Liaison & Operations
Work closely with the COO on action items and operational needs
Coordinate with podcast and production partners as the team scales
Provide ad-hoc operational support where needed
🏡 Want to Know More About the Client?
Our client is a mission-driven entrepreneur leading two fast-growing, impact-focused organizations at the intersection of media, ministry, and storytelling. Through a nonprofit arm and a creative studio, they produce powerful content, coaching programs, and digital initiatives designed to bring clarity, healing, and hope to a global audience. With a rapidly expanding team, an increasing public presence, and multiple communication channels in motion, the business is entering an exciting new phase of growth. Their work blends purpose with professionalism, creativity with structure, and vision with execution. Joining this team means stepping into a role where your work directly supports meaningful impact—and where excellence and faith-centered values go hand in hand. 🌟
WeAssist: (Not your average Recruiting Firm…)
Started by Reef Colman just six years ago, is not your typical staffing agency...
We are a dynamic recruiting firm focused on creating fair opportunities in the business world. We have a team of over 100 people. We help US businesses find skilled remote workers and connect these workers with good employers.
What makes us different is how much we care about our people! We give good benefits, support personal growth, and get involved in the community. We also support good causes like building schools, helping the homeless, and improving education. Come join us at WeAssist, where remote workers do their best!
Perks:
13th Month Bonus (Wild right?! 🤯)Permanent work-from-home / remote set-up 🌴Health insurance 👨⚕️Dental insurance 🪥Mental health insurance 🧠Great starting salary 💰Growth opportunity 📈Performance-based raises 💸Prizes and bonuses 🏆
Specifics:
Time Full-time; 8:30 AM – 4:30 PM CSTThis is a remote position so you can have the freedom to work from anywhere
MiscellaneousAttire - business casual when in meetingsProfessional setupClean backgroundGood cameraGood microphone Strong wifi
Tech StackG-SuiteGoogle DriveSlack NotionMonday.comSocial Media PlatformsTikTok, YouTube, IG, FacebookCompensationFixed Rate $9,600 - $12,000/yr
Optionally, you can add more information later (benefits, pre-screening questions, etc.)