About QC ServionQC Servion is the centralized hub for human resources, change management, program management, sales & marketing, safety, administration, legal, and accounting services across the QC Ecosystem.We provide comprehensive operational support that empowers our companies to focus on growth, innovation, and excellence, while ensuring employees thrive in safe, engaging, and well-managed environments.The entities in our ecosystem include DLB Associates, Galtra Solutions, AI2IO, Fluid2Chip, CEQEL Critical Commissioning, and 2AI-DC Integrators. Collectively, we deliver services across the data center industry.Job SummaryThe Human Resources Compliance Specialist serves as the ecosystem's subject matter expert for Human Resources compliance, regulatory reporting, employment law administration, and policy management across the QC ecosystem - a family of companies (DLB Associates, Galtra Solutions, AI2IO, Fluid2Chip, CEQEL Critical Commissioning, and 2AI-DC Integrators) delivering services across the data center industry.This position is responsible for administering the organization's Human Resources compliance programs while ensuring compliance with applicable federal, state, and local employment laws and regulatory requirements.This position owns the annual Human Resources compliance calendar, mandatory employee compliance training programs, regulatory reporting obligations, employment law monitoring, Human Resources policy administration, and state-specific handbook addendums. The Human Resources Compliance Specialist partners closely with Human Resources Centers of Excellence, Payroll, Benefits, Finance, Legal, Information Technology, and business leaders to ensure compliance obligations are completed accurately, timely, and consistently across the organization.The Human Resources Compliance Specialist receives limited direction on day-to-day work and general instruction on new projects, tasks or assignments. Will execute and assist team leadership on projects, tasks or assignments of complex scope. Will work independently or under limited supervision.This person will communicate and operate in line with organizational goals, Core Convictions, Guiding Principles, and departmental objectives while promoting a culture of compliance, accountability, and operational excellence.Essential FunctionsRegulatory Compliance & Reporting (35%)Own the annual Human Resources compliance calendar and ensure all recurring federal, state, and local compliance requirements are completed on time.Prepare, coordinate, validate, and submit required employment and benefits-related regulatory reporting, including but not limited to: EEO-1 ReportingCalifornia Pay Data ReportingACA reportingForm 5500 coordinationPrescription Drug Data Collection (RxDC)VETS-4212 reportingState-required employment reportingOther federal, state, and local reporting requirements as assigned.Partner with Payroll, Benefits, Finance, Legal, and external vendors to collect and validate required reporting information.Maintain documentation supporting regulatory filings and audit readiness.Monitor reporting deadlines and ensure timely completion of all compliance obligations.Employment Law Compliance & Policy Administration (25%)Monitor federal, state, and local employment law changes and evaluate their impact on Human Resources policies, procedures, and practices.Partner with the Leave, Time & Compensation Specialist to ensure federal and state leave law requirements are reflected in HR policy and practice; support leave-related compliance monitoring and reporting as needed.Draft, revise, maintain, and publish Human Resources policies, handbook content, and state-specific policy addendums.Coordinate policy review cycles with Human Resources leadership and Legal.Maintain policy acknowledgments and policy communication processes.Research employment law questions and provide compliance guidance to Human Resources staff and managers.Support implementation of new employment law requirements across the organization.Compliance Programs & Employee Training (20%)Administer the organization's mandatory compliance training program.Coordinate annual and recurring employee compliance training requirements, including harassment prevention, discrimination prevention, ethics, and workplace conduct; track state-specific training mandates, certification, and documentation requirements (e.g., frequency, delivery method, and recordkeeping obligations that vary by state) to ensure organization-wide compliance.Monitor completion rates and partner with managers to ensure timely completion.Maintain compliance training records and documentation.Evaluate new compliance training requirements resulting from legislative changes.Recommend improvements to compliance education and employee awareness initiatives.Compliance Auditing & Risk Management (10%)Conduct periodic audits of Human Resources records, policy acknowledgments, compliance training records, I-9 documentation, personnel files, and related employment records.Partner with Onboarding to ensure I-9 policy, E-Verify administration, and new-hire documentation practices align with current federal requirements; this role owns I-9 compliance auditing and corrective action guidance but does not own day-to-day I-9 completion or E-Verify case processing.Identify compliance gaps and recommend corrective actions.Support responses to government agency requests, audits, and employment record reviews.Maintain employment records in accordance with federal and state record retention requirements.Compliance Operations & Continuous Improvement (10%)Maintain the Human Resources compliance calendar and communicate upcoming compliance deadlines to key stakeholders.Develop compliance tracking tools, reports, dashboards, and documentation.Identify opportunities to improve compliance processes through automation, technology, and AI-enabled solutions.Develop compliance reference materials, job aids, and standard operating procedures.Support special Human Resources compliance initiatives and projects.Technology, Digital Tools & AI-Enabled Efficiency: Leverage AI-enabled and digital tools to enhance efficiency, reduce manual effort, and support consistent, high-quality work output.Identify opportunities to improve processes and demonstrate a continuous learning mindset, seeking out new technologies, skills, and methods that elevate individual and team performance.Adapt to emerging technologies and evolving digital workflows, actively supporting the integration and adoption of innovative tools across the organization.Completion of Assigned Tasks and Deliverables on Time and on BudgetPerforms Other Related Duties as AssignedPosition Requirements(Advanced level for all the following)Strong knowledge of federal, state, and local employment laws, Human Resources compliance requirements, and regulatory reporting obligations.Strong knowledge of multi-state employment practices, handbook administration, and policy development.Demonstrated experience preparing and coordinating employment-related regulatory reporting, including EEO-1, ACA, California Pay Data Reporting, Form 5500, RxDC, or similar compliance programs.Demonstrated experience monitoring legislative changes and implementing policy and operational updates.Skilled in researching employment laws, interpreting regulatory guidance, and applying compliance requirements to business operations.Skilled in drafting, revising, and maintaining Human Resources policies, handbook content, and state-specific policy addendums.Skilled in managing compliance calendars, regulatory deadlines, and multiple recurring reporting requirements.Skilled in conducting compliance audits, identifying risks, and developing corrective action recommendations.Skilled in developing reports, compliance dashboards, and executive summaries.Ability to interpret complex regulations and communicate compliance requirements in a practical, business-focused manner.Ability to exercise sound judgment while handling confidential
18 days ago