Key Responsibilities: Help Bring a Child Home: - Run the tracker. - Keep one shared tracker of every agency, clinic, and provider step, updated within one business day. - Chase every answer. - Follow up on every open item so nothing waits more than 3 business days. - Screen new agencies. - Ask each new agency a set of three standard questions and log the answers the same day. - Book and confirm. - Schedule agency calls and appointments, each one confirmed in writing. - Gather the facts. - Collect quotes, estimates, and portal updates, with the source attached. - Compare without guessing. - Build comparison grids and resource lists that mark every gap instead of filling it with assumptions. - Own the home study checklist. - Track what's in, what's pending, and who owes it. Keep the Days Clear: - Own the calendar. - Handle scheduling, confirmations, reschedules, and protected focus time. - Close inbox loops. - Clear open loops from the inbox every morning, with help from an AI scan. - Brief ahead. - Deliver a short morning brief and a one-page Sunday look-ahead for the week. Make Family Moments Happen: - Create good moments for his parents. - Plan weekly traditions at home, a monthly outing, and birthdays and anniversaries well ahead of time. - Coordinate care. - Work with caregivers and gather a monthly update from the care team. Show Up for the Community: - Follow through. - Close out commitments made in meetings for a nonprofit community cause. - Plan events. - Organize volunteer outings and community events from start to finish. Keep the Household Humming: - Pay on time. - Pay bills on schedule and flag budget surprises early. - Stay ahead of deadlines. - Renew insurance and pay property taxes before they are due. - Handle health logistics. - Book appointments, arrange refills, and follow up with providers. Everything Else: - Book travel. - Plan trips and find the best options and deals. - Finish the small stuff. - Run errands and small projects all the way to done. Job Requirements: - Organized by nature. - Done means done. - Honest status. - Warm persistence. - Judgment. - Discretion. - Communication. - Tools. - Availability.

Personal Assistant

Emma

Responsibilities

Skills wanted:

Language(s) required:

Talent Aquisition Verified