Pauline Monter Administrative Coordinator | Skilled Multi-tasker,

Administrative Coordinator

WuXi AppTec

Oct 2022 - Current (3 years 10 months)

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Intake Specialist

Weitz & Luxenberg P.C.

Feb 2022 - May 2022 (4 months)

As an Intake Specialist at Weitz & Luxenberg PC, achieving confidentiality was paramount. Implementing strict protocols for handling sensitive information ensured compliance with legal and ethical standards. Meticulous documentation practices safeguarded client data while maintaining accurate records. Effective communication with clients emphasized the importance of privacy, fostering trust and assurance in the process. This experience reinforced the commitment to confidentiality, essential for maintaining the integrity of the client-attorney relationship.

Executive Assistant/HR Director

Martin & Company

May 2021 - Current (5 years 3 months)

• Provide comprehensive administrative support for leadership team • Manage calendar, meetings, conferences, and travel • HR generalist providing support for recruiting, interviewing, onboarding, recognition, and benefits • Implemented organization and process improvement across all business units • Contracts administrator and liaison for clients • Project work as assigned

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Therapeutic Staff Support

Bancroft Neurohealth

Feb 2021 - Oct 2021 (9 months)

As a Therapeutic Staff Support at Bancroft NeuroRehab/NeuroHealth, strengthened communicative competence was achieved through direct interactions with clients and multidisciplinary teams. Adapting communication styles to meet the diverse needs of individuals with neurological challenges enhanced linguistic and sociolinguistic skills. Facilitating group activities improved discourse competence, ensuring coherence and engagement. This experience equipped the role with strategic communication skills to address challenges effectively, enriching the overall ability to communicate in various contexts.

Senior Coordinator-Meetings, Awards and Promotions

Allstate Insurance Company

Mar 2013 - Oct 2020 (7 years 8 months)

• Plan and Execute Local Regional Leadership and Sales Meetings, Conferences, and Incentive Award Events • Promotion planning and communication support • Research and source meeting options and venues • Build and maintain relationships with the vendors, suppliers, exhibitors, and customers • Review and negotiate contracts • Collaborate with meeting sponsor to determine the following: Agenda, invitees, meeting space, A/V needs, catering, overnight accommodations, transportation, budget, and speakers – external and internal • Constant Contact and CVENT communication coordinator • Energy for Life wellness program coordinator

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Executive Assistant

Preferred Sands

Oct 2011 - Feb 2013 (1 year 5 months)

• Manage schedules and book travel for the Senior VP, Sales, IT, and Legal Departments • Trade Show Coordinator and point of contact • Prepare Marketing collateral for current and potential customers • Process and submit expense reports • Organized annual meetings and provided follow-up reports with action items • Coordinated holiday outings for remote employees' families and arranged all travel

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Executive Assistant

Environmental Standards

Dec 2009 - Sep 2011 (1 year 10 months)

• Assistant to the CEO and COO as well as Executive Committee • Manage travel arrangements and schedules for executive committee and staff • Assist Marketing department with networking events, conferences, and quarterly newsletter • Human Resources assistant with concentration in recruiting and onboarding

B

Philadelphia Sales Representative

Binding Brauerei USA, Inc.

Jan 2008 - Feb 2009 (1 year 2 months)

• Five county Sales Territory • Represent International Beer products in the Radeberger Groupe • Promote Brands to consumers • Created and maintained relationships with On and Off Premise accounts • Presented products to owners, managers, and staff

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Director of Promotions and Events

Premiere Sports and Entertainment

Jun 2006 - Dec 2007 (1 year 7 months)

• Produced market-wide retailer and consumer relationship building events for clients attended by up to 2,000 guests • Scheduled 1,000+ annual consumer sampling and targeted hospitality promotions on behalf of 15 international brands • Managed Human Resources by recruiting, interviewing, hiring, and training 200+ independent contractors • Managed planning, logistics of training seminars with 40+ attendees • Responsible for structuring business relationships and liaison between clients and accounts manager • Collected and organized demographic and sales results from each event to provide comprehensive monthly reports

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Contemporary Marketing Representative

Gretz Beer Company

Sep 2004 - Aug 2005 (1 year)

• Integral part of Promotional team for Anheuser-Busch Wholesaler • Lead for National Events such as Maxim Magazine Party and Anheuser-Busch Programs • Created promotional idea, programs and chose point of sale items • Interacted with owners and managers as well as customers • Exhibited at Trade Shows

Pauline Monter

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