Michelle Moss
About
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Executive Assistant
Dallas, Georgia, United States
Résumé
Jobs
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Executive AssistantEarth FoundryMay 2024 - Jan 2025 (9 months)- Recruiting CoordinatorWeinreb Group Sustainability and ESG RecruitingMay 2021 - Jan 2024 (2 years 9 months)• Conducted in-depth research on Candidates’ LinkedIn Profile and draft prep forms for Recruiters to review in Google Docs
• Draft Candidate’s profile form for Recruiters / Clients to review for slate presentation
• Streamlined candidate documentation by efficiently organizing files with Google Docs and Job Adder
• Research information on Candidates and Clients for Recruiters to review on spreadsheets
• Assist the Chief of Staff with project management tasks for Candidates and Recruiters
• Coordinating scheduling for CEO & Senior Recruiters for Clients and Candidates across various time zones
• Utilized Linkedin Recruiter to devise and execute candidate sourcing strategies, ensuring seamless integration of data - Executive Tax AdministratorAprioMar 2017 - Jul 2019 (2 years 5 months)• Coordinated schedules for executive leadership, optimizing time management and mitigating scheduling conflicts.
• Processed and maintained expense reports with Tallie software, ensuring precise financial record-keeping for department transactions.
• Supported global communications through the organization of conference calls and provided administrative assistance, including document preparation and responding to client billing inquiries. - Executive AssistantFloor DecorJul 2016 - Mar 2017 (9 months)Provide high-level administrative support for CMO and VP, such as day to day calendar upkeep, coordinating and schedule
meetings internally and externally, meeting organization and covering phones.
• Collaborate with the CMO and her direct reports on a variety of projects (scheduling meetings, completing spreadsheets, calendaring).
• Review and enter in expenses for CMO and VP. Track, review and approve expenses for CMO’s direct reports by the required date.
• Extensive calendar scheduling, complex travel coordination domestically and arranging / adjusting travel for CMO & VP.
• Coordinate and assist with other Executive Assistant’s on scheduling meetings and conference calls, including food and beverage set-up. - Executive AssistantSentinel Real EstateJul 2012 - Jun 2016 (4 years)Legal Executive Assistant to Senior Vice President & Counsel and Managing Director & Local Counsel
• Provide secretarial, administrative and clerical support to Senior Vice President and Managing Director
• Extensive calendar scheduling, travel coordination and reconciliation of expense reports
• Handle time critical and confidential information/requests as required
• Request and schedule appointments and meetings, resolve problems requiring in-depth knowledge of company policies and procedures, and projects in progress
• Handle a high volume of phone calls and prioritizing & directing inquiries
• Prepare invoices, reports, memos, letters, and other documents
• Read and analyze incoming memos, submissio
Education
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- Associate's degree, Legal Assistant/ParalegalPalm Beach State College