MARY Theresa DEARING

Vendor Support Specialist

IPG

Jun 2022 - Apr 2025 (2 years 11 months)

• Elevated vendor registration and onboarding for internal and external partners by implementing automated tracking systems (ATS), reducing processing time by approximately 25%. • Applied improved data verification protocols to update and maintain financial records in the company's database, which enhanced accuracy and decreased error rates to optimal levels. • Developed a centralized communication system with the Accounts Payable team, resulting in a 50% improvement in invoice accuracy and enabling same-day invoice processing for up to 200 vendors monthly.

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Staff Accountant

Lutheran Family Services of Nebraska Inc.

Jul 2021 - Oct 2021 (4 months)

• Actively contributed to seamless month-end close by designing and executing a reconciliation framework that improved visibility into payables and receivables, cutting discrepancies by 60% and accelerating financial close cycles. • Developed a consistent audit mechanism for expense submissions and credit card transactions, incorporating pre-check protocols and reference matrices that significantly reduced classification errors and ensured adherence to policy. • Introduced a resolution workflow for invoice discrepancies and statement variances, integrating issue logs and vendor communication templates to speed up closure rates and minimize the backlog. • Collaborated closely with facilities teams to address unapplied cash challenges, ro

Account Consultant

Turner & Townsend

Sep 2019 - Feb 2021 (1 year 6 months)

• Crafted compelling business proposals for both new and renewing clients by integrating competitive analysis with actionable market intelligence, delivering a 90% success rate across approximately 100 monthly proposals. • Oversaw the integrity of general ledger accounts through rigorous reconciliation routines and optimized use of accounting platforms that enhanced the precision of financial data. • Streamlined the preparation of account statements and financial reports by deploying automated data pipelines and introducing uniform reporting templates, which reduced preparation time by 95% and boosted reporting efficiency. • Supported reconciliation initiatives by designing a comprehensive validation checklist and automating data import

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Program Assistant

Charles Drew Healthcare

Jul 2018 - Aug 2019 (1 year 2 months)

• Delivered high-impact administrative support by reengineering routine workflows and implementing a digital documentation platform, which significantly reduced administrative and transaction errors by 90%. • Revamped departmental record-keeping through comprehensive digitization of legacy files and structured filing logic, resulting in faster data retrieval and improved information accuracy. • Administered the full lifecycle of purchase orders by deploying automated monitoring tools and establishing an audit ready tracking process, processing approximately 75 POs monthly and achieving an 80% audit success rate. • Created professional-grade documents across word processing, spreadsheet, and presentation formats by using advanced softwar

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Project Assistant

Hunt Electric

Aug 2017 - Apr 2018 (9 months)

• Reviewed and analyzed project budgets by implementing granular financial tracking systems and leading recurring budget analysis sessions, contributing to ~$100K in cost savings per month on a large-scale data center project. • Saved 2-3 hours daily in administrative processing time by managing electronic project documentation through the deployment of cloud-based management platforms with enforced version control standards. • Ensured subcontractor compliance by performing in-depth vetting procedures and maintaining up-to-date verification records, which led to a measurable drop in compliance violations and fostered more reliable vendor relationships. • Optimized document flow to internal teams and external stakeholders by establishing

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Engineering Assistant

Century Link

Nov 2015 - Apr 2017 (1 year 6 months)

• Achieved an estimated 85% increase in processing efficiency and reduction in posting errors by streamlining departmental operations, standardizing documentation workflows, and introducing digital solutions. • Gained a noticeable decline in posting discrepancies by maintaining accounting records with precision, deploying automated data entry systems, and conducting periodic audits. • Validated technical and financial data, including schematics, pricing, and vendor quotes through rigorous cross referencing and close collaboration with design and procurement teams, resolving key cost discrepancies by aligning job costs with project scope and reallocating funds proactively. • Generated monthly expenditure reports by configuring financial

MARY Theresa DEARING

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