Mary Margaret Paasa

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GENERAL ADMIN VIRTUAL ASSISTANT/ OFFICE ASSISTANT

ZION VOC REHAB (WEAH AGENCY)

Nov 2025 - Current (11 months)

Searched and submitted job applications for clients across multiple job platforms. Monitored application progress and maintained accurate tracking records. Organized, edited, and maintained digital files, documents, and reports. Assisted management with various admin and ad hoc tasks as needed. Created and edited basic graphics for webpages, logos, and documents. Coordinated with clients and employers to validate application receipt, check status updates, and arrange interview confirmations. Ensured accuracy, confidentiality, and proper handling of client informations.

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SOCIAL MEDIA & MARKETING ASSISTANT

PAINT4FUN & DYA AU

Nov 2025 - Feb 2026 (4 months)

Supported two brands by planning, designing, and posting consistent content weekly. Managed and scheduled posts across Facebook, Instagram, LinkedIn, and Google My Business. Designed social media graphics, email templates, and event promos in Canva. Helped write blogs, captions, and email content that matched each brand's personality. Worked closely with the team in Asana and Slack to plan, track, and deliver tasks on time. Helped grow online engagement and improve brand consistency across all platforms.

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PARALEGAL ASSISTANT

CUARESMA LAW FIRM

Jun 2022 - Jan 2023 (8 months)

Drafted legal documents, including motions, pleadings, contracts, and discovery requests, ensuring accuracy and compliance with legal standards. Organized and maintained case files, including both physical and digital documents, ensuring proper documentation and easy access. Communicated with clients to gather necessary information, schedule meetings, and update them on case progress. Managed confidential and sensitive client information, ensuring privacy and security in compliance with legal and ethical standards. Provided administrative support, including billing, scheduling, and document preparation, to maintain an efficient office environment.

GENERAL ADMIN AND GRAPHIC DESIGNER

HireVP

Feb 2022 - Current (4 years 8 months)

Admin Task: Draft and review emails, reports, and memos to ensure clear and professional communication. Ensure smooth collaboration across teams to achieve goals. Created Standard Operating Procedures (SOP) to improve and standardize team processes. Edit and update documents to keep messaging accurate and consistent. Adhoc tasks from client and the internal team, ensuring urgent and priority items are addressed promptly. Help teams work together effectively to meet key objectives and deadlines. Graphic Design: Design marketing materials and graphics that align with the brand. Create engaging presentations and social media visuals. Use tools like Canva Pro, Capcut, Photoshop and other designing tools for professional designs. Deliver consist

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ADMIN OFFICE ASSISTANT

CITY HALL OF CDO - GOVERNMENT

Jul 2021 - Mar 2022 (9 months)

Supported daily administrative operations, including document routing, data encoding, filing, and preparation of official communications. Coordinated schedules, meetings, and communication between departments, ensuring timely follow-ups and task completion. Assisted in processing citizen requests, permits, and inquiries, providing clear and efficient frontline service. Maintained accurate office records, forms, and government documents in compliance with local policies. Managed office supplies, basic logistics, and routine reporting to support overall workflow efficiency.

HUMAN RESOURCES ASSISTANT - RECRUITMENT & TRAINING

Sanford Marketing Corporation

May 2018 - May 2021 (3 years 1 month)

Facilitated recruitment processes, including job posting, interviewing, and selection. Delivered comprehensive training programs for new employees, aligning them with company standards and culture. Administered payroll processing, timesheets, and leave tracking. Assisted in administering performance appraisals and tracking employee progress. Organized and executed company events such as workshops, social gatherings, and team-building exercises. Provided administrative support to the HR team, including scheduling meetings and preparing reports. Maintained and updated employee records, ensuring compliance with company policies and employment laws.

Mary Margaret Paasa

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Mary Margaret Paasa

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Behavioral traits