Marlene Cavalcanti

Marlene Cavalcanti  new_releases

About

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Sr. Executive Assistant
California, United States

Contact Marlene regarding: 
work
Full-time jobs
Starting at USD90k/year
Flexible work
Starting at USD40/hour

Timeline


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Résumé


Jobs verified_user 0% verified
  • Apple
    Sr. Executive Assistant
    Apple
    Aug 2017 - Sep 2022 (5 years 2 months)
    Utilized rapid learning to thrive in a fast-paced, professional environment to assist the head of iAd with over 2K employees • Ensure that my leader(s) are using their time effectively and to greatest impact. Ruthless calendar management and triaging of daily and weekly tasks to ensure that deadlines are being met, meetings are serving their purposes, and there are no blockages in communication between team members. • Own, Plan and coordinate all employee events such as group meetings, off-sites and all-staff forums, etc. Go beyond the basics by ensuring that objectives are clear and that preparation is appropriate. • Attend SLT meetings, capture and circulate key decisions, and work with assigned leaders to ensure appropriate follow-up.
  • Visa
    Senior Executive Administrator
    Visa
    Jun 2015 - Aug 2017 (2 years 3 months)
    High-Level support for the Head of Global Solutions and management of all administrative support for a team of 850 people. • Proactively schedule meetings/functions based on the senior leader's deadlines and deliverables. Work very closely with my peers to ensure that schedules are aligned for necessary meetings. • Manage inbox, calendar, presentations, action items, international travel with agendas and special projects. • Team off-sites and group events that require travel (domestic and international), followed by extensive budget and expense management. Monitor purchasing card spending, and procurement of all division expenses. • Act as a liaison, creative problem solver, and facilitator in managing support responsibilities. • Conve
  • Greystar
    Chief of Staff - Executive Support
    Greystar
    Jul 2013 - Jun 2015 (2 years)
    Managed administrative staff and provided high-level support for the Vice President of Real Estate, Regional Property Managers, and entire portfolio of 53 properties. • Managed high traffic calendars for Vice President and Regional Managers in the SF Bay Area portfolio. • Coordinated a variety of complex executive interactions; including the coordination of executive meetings and managed action items, as well as high level client events. • Attended client RFPs with management and other pre/post sales meetings, as well as prepared PowerPoint, reports and any other presentation materials. • Prepared detailed agendas for travel and converted all expenses via Concur. • Performed quarterly audits (policy and financial) of all properties tha
  • Experian
    Executive Assistant/Sales Coordinator
    Experian
    Nov 2012 - Jul 2013 (9 months)
    Worked alongside Sales Operations, Strategic Account Directors, and other administrative personnel to support the Strategic Accounts team. • Managed high traffic calendar for VP, Strategic Accounts as well as Sales Directors to coordinate a variety of complex executive interactions; including the coordination of executive meetings. • Extensive executive travel and expense administration for all six team members. • Detailed Executive and Client Presentation Management. • Created a document management, repositories and knowledge center management using intranet. • Client Proposals, RFPs and other pre/post sales deliverables. • Became a knowledge expert on all products and technologies that Experian Marketing Services offered and used; a
  • E
    Senior Executive Assistant
    ELO TOUCH SOLUTIONS
    Nov 2011 - Nov 2012 (1 year 1 month)
    Provided support to the Executive Leadership Team and direct reports, while anticipating the needs of the business in a high level capacity. • Maintained four extremely complex calendars with constant changes; coordinated extensive c-level calendar events, meetings, and travel arrangements. • Compiled and organized information for Global Leadership Meeting and negotiations for sale of the division. • Effectively managed all Standard and Operating Procedure Meetings with tight timelines. • Supported team with demonstrated ability to improvise, improve procedures and meet demanding deadlines. • Managed capital purchases, directed vendor relations, generated and maintained equipment/software tracking records.
  • Seagate Technology
    Executive Assistant
    Seagate Technology
    Dec 2007 - Jan 2010 (2 years 2 months)
    Provided high-level confidential executive administrative support to the Vice President of the Consumer Division. • Maintained extremely busy calendar; ascertained which events required VP's presence, and which events required executive's presence as well as making necessary preparations when VP was chairing meetings. Gatekeeper for all and any requests that came in. • Handled all organizational needs for the VP, including day to day support; answered phones; organization of executive office; created and processed expense reports and all PowerPoint presentations. • Coordinated very complex travel arrangements for domestic and international business travel, including coordinated and processed visas and last minute travel changes. All dome
Education verified_user 0% verified
  • O
    WCA, Executive Administration
    Office Dynamics
    Jan 2005 - Jan 2008 (3 years 1 month)