maria noriega Project Office Manager at Millfoods specializing in

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Office Manager

Selective Hearing

Jan 2024 - Current (2 years 5 months)

• Managed office spaces in CDMX, including arranging documents and coordinating purchases, decor, and furniture for CEO and VP residences. • Supervised office operations, systems, and staff, ensuring efficiency in procedures, payroll, and clerical functions. • Developed and implemented office policies, maintaining standards and adjusting procedures as needed. • Handled recruitment, training, and performance management of office staff, including coaching and disciplinary actions. • Managed office budgets, negotiated with vendors, and ensured timely invoicing and payment. • Coordinated with HR and IT departments on office policies, equipment, and new hire onboarding processes. • Organized office layout, maintained office condition, and

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Office Manager

Millfoods

Nov 2022 - Dec 2023 (1 year 2 months)

• Ability to foresee potential problems and try to avoid or limit them by acting quickly and works in a structured manner • Knowledge of Google Suite • Open Mexican bank accounts for Holland. • Direct relationship with bank accounts and payments. • Experienced in planning, sets deadlines for me and use certain administrative procedures to control the works' progress; • Ability to translate management proposals into feasible action plan; • Seniority in communicating progress clearly towards stakeholders when deadlines and agreements cannot be fulfilled • Experience in negotiation, handle objections and offers others argumentation for a good negotiation result • Experience in setting clear expectations of the team and while identifyi

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Office Manager

Jun 2021 - Nov 2021 (6 months)

• Organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency, and safety • Responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control, office staff supervision, and task delegation. • Responsible of all fleet management from Mexico Offices Guadalajara, Saltillo, Monterrey, such as gas tickets and renewal leasing contract for each user. • Control and distribute food tickets each month as part of compensation for employees • Planned and organized COVID plan to have a hybrid model to return to offices.

Marketing Coordinator/Project Manager LATAM

Walter P Moore

Mar 2021 - Aug 2021 (6 months)

• Supported the Diagnostics Leadership Team, management leaders, and internal/external personnel with scheduling, client correspondence, and meeting arrangements. • Prepared reports, client documents, and coordinated RFPs, proposals, and marketing materials with the Diagnostics Business Development Team. • Managed client interactions and information using databases like Cosential, Zoho, MS Teams, and AEC360. • Provided training and development support to other administrative assistants as needed. • Managed multiple tasks effectively, including planning, prioritizing, and coordinating workflow. • Maintained strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and office equipment operations. • Ensured smooth

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Office Manager

Nearsoft Inc.

Nov 2019 - Dec 2020 (1 year 2 months)

• Supported daily office functions, including greeting visitors and clients both in person and via phone, and maintaining a professional office environment. • Monitored and managed office supplies, organized supplies and records, and ensured consistent stocking by contacting suppliers. • Ensured building and ground safety through general maintenance and adherence to health, safety, and fire regulations. • Organized and maintained HR files and assisted in the recruitment and hiring of new staff. • Managed office operations, including administration, financial processing, and contract management. • Processed payments for invoices, salaries, and other expenditures. • Implemented and adhered to all company policies and procedures. • Pla

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Administration Manager

Luxor Law Firm

Dec 2018 - Nov 2019 (1 year)

• Supervised the administrative team to ensure smooth and efficient daily office operations. • Planned, scheduled, and promoted office events, including meetings, conferences, interviews, and training sessions. • Oversaw special projects and tracked progress towards achieving company goals. • Established and developed the HR department, including hiring, training, and evaluating employees. • Developed, reviewed, and improved administrative systems, policies, and procedures. • Managed office supplies and equipment maintenance and worked with accounting and management on budgeting and expense processing. • Purchased printed materials and forms, negotiated prices, and approved invoices. • Monitored spending, analyzed variances, and ens

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Office Manager

Penske Finance CorporationPenske Truck Leasing

Jun 2014 - Nov 2018 (4 years 6 months)

• Managed the CFO's complex travel arrangements and pre-planning, including coordination for visas and significant credit card expenses. • Created and managed expense reports, budgets, and filing systems, and processed travel expenses and reimbursements. • Coordinated team building initiatives, distributed company-wide announcements, and managed logistics for staff development events and conference calls. • Greeted visitors, directed them appropriately, and maintained an internal client filing system. • Oversaw procurement activities, including analyzing suppliers, managing contracts, and evaluating performance. • Coordinated private flights, landings, and logistics for high-profile events, including the ALT Convention and BMW plant l

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Office Manager

Old Mutual Operadora de Fondos S.A de C.V.

Jul 2010 - Jun 2014 (4 years)

• Served as Executive and Personal Assistant to the CEO in Mexico, providing comprehensive support and coordinating tasks. • Administered support for the four main VPs in Mexico, LATAM, and South Africa, managing their agendas and communication channels. • Coordinated and organized international and national council meetings, conference calls, and managed documentation and cost sheets. • Handled messaging and communication for various departments including Treasury, CFO, CEO, Legal, Commercial, and Investment Center. • Managed safety for the CEO's team, including overseeing a driver and messenger. • Organized sales incentive trips and supported the CEO of Colombia with daily tasks. • Conducted periodic assessments of suppliers, coord

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Executive Assistant/Office Manager

Facileasing

Jun 2008 - Jul 2010 (2 years 2 months)

• Managed the CEO's agenda, personal expenses, and confidential information, including organizing files, attending phone calls, and coordinating conferences. • Provided administrative support, including cash advance control, travel arrangements, and general assistance for the management team and client service. • Assisted with the Presidency's tasks in the absence of the assistant, coordinating sporadic events such as board meetings and breakfasts. • Maintained CEO's files, managed correspondence and parcels, ensuring everything was in order. • Oversaw the delivery and control of cell phones for employees, including documenting and recording invoices in the SAP system.

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English Private Teacher

Jan 2002 - Current (24 years 5 months)

• Help Students with English lessons. • Prepare students for tests or Certifications

maria noriega

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