Kaitlyn Drummings Assistant account executive at SmartMark

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Assistant Account Executive

SmartMark Communications,

Jan 2024 - Current (2 years 10 months)

• Responsible for putting together monthly activity reports • Research of different topics (ex. Journalist, grants) • Responsible for putting together press, event, and award lists • Maintaining weekly call agendas and to do lists • Aligning with team to strategize on client needs for upcoming quarter/year • Responsible for creating and updating project timelines • Ordering and handling any materials needed for onsite delivery • Work with our operations manager to ensure tech needs are meeting met for our internal team and for our clients (ex. Website management) • Creating social media postings for upcoming client projects and internal ongoings • Manage social media calendar to coordinate with needs of the business • Complete on

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Senior Account Executive

Cormis Partnership,

Jul 2021 - Sep 2023 (2 years 3 months)

• Responsible for project management after RFP stage to reconcile and close out stage • Maintaining budget throughout project and closing out project budget • Responsible for PO creation, payouts, and any follow up • Ordering and handling any materials needed for onsite delivery • Aligning with correct team members to determine needs of client and what project with will be presenting to them • Responsible for scheduling any project needs with team members whether internal or external • Finding, hiring, and project management for all outside company associates brought in on project • Responsible for printing needs for onsite workshops • During onsite workshops, responsible for note dictation and turning into files for client • Resp

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Account Manager

Five Rivers RX,

Nov 2020 - Jun 2021 (8 months)

• Responsible for maintaining client renewals for state pharmacy, wholesaler, manufacturing, 3P L licensing • Responsible for creating, sending, and filing new or renewal applications on behalf of clients wi th state pharmacy or regulatory departments • Maintaining all paperwork submitted to boards or regulatory departments • Responsible for putting together all supporting documents new license or renewal applications for client, whether they are a wholesaler, manufacturer, virtual manufacturer, 3PL or resident/nonresident pharmacy • Status updates to client on where we currently stand with boards or regulatory departments during each process • Organizing items that come in from the state boards and regulatory departments • Keeping i

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Sales Coordinator

Intersections

Jan 2020 - Sep 2020 (9 months)

• Responsible for building out proposals for new clients and renewal clients • Responsible for creating, sending, and filing contracts • Mapping out media throughout the different markets in the US • Using the CRM system to manage inventory • Managing project timelines and project statuses throughout project • Maintaining data that comes in from projects • Organizing information that comes into correct data points for project • Calculating impressions for media types in markets for clients • Working with clients on proposals and contracts for campaigns • Inputting correct information into CRM systems • Creating photo albums of completed media campaigns • Receiving an RFP and turning it into a campaign • Communicating with diffe

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Research and Data Entry Assistant

Behind The Scenes;

Oct 2019 - Aug 2020 (11 months)

• Responsible for checking information on leads • Inputting correct lead information into the system • Completing projects within timelines • Maintaining data logs of research • Translating data that comes in from client before we move to next steps • Making sure leads get in on time for project • Managing projects recaps for all teams

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Marketing/ Sales Coordinator;

Grandesign;

Jul 2015 - Sep 2019 (4 years 3 months)

• Coordinated various marketing campaigns and media promotions for listed projects below • Responsible for coordinating logistics, vendor rentals, and Brand Ambassador hiring • Worked alongside Senior Coordinators with ad hoc projects for active projects • Assisted management with on-site projects including all facets of back of house, ensuring timely staff, and talent management • Responsible for receiving and organizing proper paperwork for independent contractor payroll • Coordinated with vendors on and offsite for last minute additions and questions for all event details • Responsible for managing all facets of smaller events including client management, customer service, vendor logistics, and Brand Ambassador management • Respo

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Accounting / Administrative Assistant;

Jul 2015 - Jul 2017 (2 years 1 month)

• Responsible for reconciling end of month and expense reports • Monitored high volume (50+/ weekly) outstanding invoices for multiple contracts • Payroll for 50 to 100 independent contractors on a weekly basis • Responsible for bank reconciliations for payroll monthly • Created up to 100 vendor invoices through QuickBooks on a weekly basis • Responsible for office tasks such as: filing, answering phones, ordering office supplies • Produce and distributing memos, forms and letters for company updates

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Sampling

Yankee

Project Entrepreneur Intensive

Rent the Runway

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Loom – XGAMES

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Loom- Lollapalooza

Kaitlyn Drummings

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Kaitlyn Drummings

About

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Behavioral traits