Juan Paolo Lim

Executive & Operations Assistant

Mahway

Jul 2024 - Current (2 years 4 months)

Provided high-level administrative and operational support to executives, managing complex calendars, coordinating meetings, and ensuring seamless communication across teams and stakeholders. Oversaw day-to-day operations, optimizing workflows, implementing process improvements, and enhancing cross-functional collaboration. Managed CRM systems and project management tools to streamline operations, track KPIs, and drive data-informed decision-making. Acted as a strategic liaison between executives and staff, ensuring alignment on priorities, maintaining clear communication, and facilitating efficient task execution. Supported recruitment efforts by sourcing candidates, coordinating interviews, and maintaining talent pipelines. Developed and

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Advertising Manager & Executive Assistant

Confidential Company*

Apr 2022 - Jun 2024 (2 years 3 months)

Supported the CEO by managing calendars, meetings, and cross-department communication, ensuring seamless operations within the organization. Implemented HubSpot CRM, streamlining project management and workflows to enhance efficiency. Acted as a liaison between leadership and staff, ensuring alignment and effective task execution. Transitioned into Advertising Management while maintaining oversight of the CRM, optimizing LinkedIn and Google Ads to improve targeting and campaign performance. Integrated marketing tools with the CRM for enhanced data tracking and decision-making. Developed performance reports on projects, teams, and client engagement using HubSpot analytics. Additionally, proofreading was a key aspect of my role as an Executiv

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Executive Assistant

Thirsty Media

Oct 2021 - Apr 2022 (7 months)

- Provided comprehensive executive support to the CEO, managing calendar scheduling, resolving conflicts, and ensuring awareness of time zone differences, holidays, and personal leaves.
- Organized and prioritized email communications, including drafting responses and following up on queries to maintain efficient correspondence.
- Coordinated travel arrangements, including booking flights, accommodations, transportation, and preparing detailed itineraries and reimbursement requests, while also supporting the travel growth strategy by aligning executive travel with market expansion goals.
- Utilized proofreading skills to review and edit emails, reports, and presentations, ensuring accuracy and professionalism in all commun

Administrative Assistant

Confidential company

Jan 2021 - Oct 2022 (1 year 10 months)

- Served as the Executive Assistant to the Marketing Director, managing complex calendar schedules, resolving conflicts, and ensuring seamless coordination across different time zones while keeping track of holidays and personal leaves.
- Organized and prioritized email communications, including drafting responses, following up on queries, and maintaining an efficient email management system.
- Utilized proofreading skills to review and edit emails, reports, and presentations for accuracy and professionalism, ensuring clear communication with partners, clients, and internal stakeholders.
- Developed and maintained process documentation for recurring workflows such as onboarding, calendar management, and meeting preparation

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Executive Assistant

Access Assistants

Feb 2020 - Oct 2020 (9 months)

- Managed a variety of administrative tasks, including calendar management, appointment scheduling, meeting organization, and email correspondence to ensure smooth daily operations.
- Oversaw social media management by creating and scheduling posts, engaging with followers, responding to comments and messages, monitoring trends, and analyzing the performance of social media campaigns.
- Utilized proofreading skills to review and edit emails, reports, and presentations for partners, clients, and internal stakeholders, ensuring accuracy, clarity, and a professional tone.
- Developed and maintained process documentation for recurring workflows such as onboarding, calendar management, and meeting preparation, which improved te

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Juan Paolo Lim

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