About us:

We are a boutique law firm focused on real estate, landlord-tenant, and construction litigation. We pride ourselves on delivering personalized and professional legal services while maintaining a warm, approachable experience for every client. As we grow, we are looking for a reliable, bilingual Executive Assistant to serve as the right hand to the Managing Attorney and streamline operations across intake, client communication, and legal support.

Key responsibilities:

- Client Intake and communication.
- Answer and return phone calls from leads and current clients.
- Conduct initial intake interviews and schedule consultations.
- Follow up with leads to convert them into signed clients.
- Draft and send engagement letters.
- Maintain CRM and client file accuracy (Clio, MyCase, or similar).
- Executive & Administrative Support.
- Manage the attorney’s inbox and calendar.
- Schedule client meetings, court dates, and internal appointments.
- Organize and maintain digital files.
- Create and manage task lists and reminders for the attorney.
- Provide general office and admin support as needed.

Legal Support
- Request and organize client documents.
- Prepare and send simple legal pleadings and forms (templates provided).
- E-file or assist with filing through court portals (Florida-based).
- Assist in managing litigation deadlines and reminders.

Qualifications:
- Fluent in English and Spanish (spoken and written).
- Prior experience as a legal assistant or executive assistant.
- Strong phone communication skills and professional presence.
- Highly organized and detail-oriented.
- Familiarity with legal CRMs and document management systems.
- Fast and reliable internet, with access to a quiet work environment.
- Comfortable working independently in a remote setting.

Bonus skills (Preferred, but not required):
- Experience in Florida legal procedures (e-filing, pleadings, litigation).
- Knowledge of real estate, landlord-tenant, or construction law.
- Prior experience working in U.S. law firms or with attorneys.

Location: Remote - Mexico, Venezuela, Colombia, Argentina, El Salvador

Skills required for this job:

Administrative assistance
CRM (Customer relationship management)
Construction law
Customer service
Email management
Executive assistance
Landlord-tenant law
Legal drafting
Legal support
Microsoft 365
Real estate law
Sales
Sales operations