A fast-growing industrial automation company is seeking a bilingual (English and Spanish) Virtual Assistant to support operations, procurement, and logistics. This remote role requires strong organizational skills, experience with vendor coordination and administrative workflows, and the ability to manage multiple tasks in a fast-paced environment.

Job Responsibilities

* Work with vendors: Get quotes, place and track orders, follow up on deliveries, and help with returns.
* Handle orders and inventory: Enter customer\/internal orders, check stock, prepare materials for the warehouse, and send packing slips.
* Manage billing tasks: Create and match purchase orders with invoices, help with payments, follow up on unpaid invoices, and work with bookkeepers.
* Support projects and scheduling: Keep track of project orders, send project emails, schedule service calls, and manage calendars.
* Track fleet and compliance info: Log service and inspection records using tools like Intellishift.
* Communicate and organize: Reply to emails and calls, update CRM records, write SOPs and training docs, and create support tickets.

Qualifications

* Proven experience as a virtual assistant, administrative coordinator, or operations support role.
* Strong written and verbal communication skills in both English and Spanish.
* Fluency in Spanish required for communication with vendors, clients, and internal teams.
* Familiarity with purchasing processes, invoicing, and accounts receivable.
* Experience with CRM tools, spreadsheets, and project\/material tracking.
* Comfortable communicating with vendors, clients, and team members remotely.

Location: Remote - Belize, El Salvador, Guatemala, Honduras, Nicaragua, Paraguay, Bolivia, Dominican Republic, Guyana, Suriname

Skills required for this job:

Accounts receivable
CRM tools
Invoice management
Purchase orders
Virtual assistance