ProtopVA Community is excited to present this new job opportunity for a General Administrative Assistant (LATAM)

SCHEDULE AND PAY RATE

Schedule: Monday to Friday, 8:00 AM to 5:00 PM CST
Time Zone: Central Standard Time
Hours: 40 hours\/week
Languages Required: English and Spanish
Pay Rate: $7-$9\/hr

Overview:

A growing construction company based in the U.S. is seeking a proactive, detail-oriented, and bilingual Administrative Assistant to provide full-time support across various areas including executive assistance, sales, operations, and marketing. This role requires someone with strong communication skills, organizational abilities, and the flexibility to thrive in a dynamic and fast-paced environment. The ideal candidate will be a team player with high integrity, capable of handling confidential information and contributing to the efficiency of daily operations and long-term goals.

Responsibilities:

1. Administrative and Operational Support
Manage team calendars, appointments, and reminders
Organize meeting notes, tasks, and follow-ups
Maintain well-structured files and company records
Oversee general office logistics such as supplies and expense tracking

2. Sales Support
Follow up with warm leads and support lead nurturing
Assist in client onboarding processes
Maintain and update CRM or internal customer databases
Track sales performance and assist with reporting

3. General Administrative Tasks
Handle invoices, payments, and expense reports
Assist with internal onboarding processes
Maintain efficient documentation and process organization
Contribute to daily operations with task ownership and follow-through

4. Executive & Personal Assistance
Support the COO with travel planning, scheduling, and reminders
Perform personal errands or tasks as needed to increase executive efficiency
Maintain strict confidentiality and professional discretion

5. Communication & Coordination
Manage basic email and phone communication with clients and team
Provide internal updates and support team coordination
Send out important project and event-related communications

6. Project Support
Track deadlines and tasks for active projects
Assist in research and documentation
Support project delivery with structured follow-ups and communication

7. Marketing & Customer Relations
Help create and distribute marketing content (emails, social posts)
Support basic video editing and content formatting
Address client questions and concerns professionally
Assist in preparing proposals, presentations, and documentation

Requirements:

1. Bilingual: Fluent in English and Spanish (verbal & written)
2. Communication: Clear, professional, and confident communicator
3. Proactive & Independent: Self-starter, problem-solver, and resourceful
4. Organized: Detail-oriented with strong time management and multitasking skills
5. Tech-Savvy: Comfortable with CRM, project tools, and basic video editing
6. Sales Support Experience: Familiar with lead follow-up and onboarding
7. Emotionally Mature: Calm under pressure, patient, and professional
8. Team Player: Open to feedback, eager to grow, and collaborative
9. Creative Thinker: Innovative, adaptable, and solutions-focused
10. Project Management: Able to manage tasks, track deadlines, and meet expectations

Location: Remote - Anywhere

Skills required for this job:

Content formatting
Email communication
Invoice handling
Proposal development