About the company:
Our partner is a fast-growing company in sustainable agriculture, helping farmers improve yield and reduce chemical use through biological solutions. The team is entrepreneurial and impact-driven, led by a hands-on CEO managing multiple ventures who need sharp, reliable support to scale operations effectively.

Role overview:
Our partner is seeking a highly organized and proactive Strategic Executive Assistant – Operations & Logistics to support a hands-on CEO managing multiple fast-growing businesses. This role goes beyond traditional executive support—combining calendar and inbox management with responsibility for tracking high-priority projects, coordinating logistics for physical goods, and maintaining operational clarity across ventures. The ideal candidate will be a systems thinker who can keep the CEO on track, streamline communication, manage import\/export activities, and ensure strategic goals are consistently met on time.

Core responsibilities:
Executive Support:

* Manage the CEO’s schedule, inbox, meetings, and task list with precision.

Project & goal management:
* Track ongoing priorities and keep the CEO accountable to monthly and yearly goals.
* Organize ideas and projects in order of urgency or completion.

Operational efficiency:
* Maintain SOPs, coordinate team logistics, and support organizational systems across both companies.

Communication management:
* Draft professional emails for internal and external stakeholders.
* Maintain timely and warm communication with partners and clients.

Research & reporting:
* Conduct market research, product deep-dives, competitive analyses, and acquisition candidate reviews.
* Present concise summaries.

Import\/export & logistics support:
* Assist with coordination of product logistics, particularly across manufacturing, import\/export processes, and timelines.

Tool ownership:
* Operate tools such as QuickBooks, Microsoft Office, AI platforms (ChatGPT, Perplexity), Amazon Seller Central, and Shopify as needed.

Tools & communication channels used by the team:
* Google Workspace (Docs, Sheets, Calendar, Gmail)
* Microsoft Office Suite (especially Excel and Outlook)
* QuickBooks (strongly preferred)
* Amazon Seller Central \/ Shopify (nice-to-haves)
* Pipedrive, Notion and other CRM software
* ChatGPT \/ Perplexity \/ Claude (for drafting, research, SOP writing)
* Zoom \/ WhatsApp \/ OpenPhone

Requirements:

Required skills \/ experience:

* 5+ years experience supporting C-level executives in high-growth or multi-entity environments.
* 2+ years of logistics experience for physical goods for a manufacturing company with import and export experience.
* 1+ years of Project Management experience.
* Strong command of Microsoft Office, QuickBooks, Shopify, Amazon Seller Central, and AI tools.
* Deep organizational skills—ability to handle multiple priorities, overlapping deadlines, and cross-functional stakeholders.
* Excellent writing and communication skills—must be able to ghostwrite professional emails and communicate with both internal staff and external clients.
* Research-savvy—comfortable synthesizing information from multiple sources and turning it into clear action items.
* Familiarity with M\\&A, legal document prep, or investor relations is a major bonus.
* Fluent in English with a neutral accent—must be easy to understand in fast-paced business conversations.
* LATAM preferred, given cultural fluency and timezone alignment.
* Spanish is a plus, especially for occasional translations and informal communication.

Benefits:

* Remote Work: Fully remote - work from anywhere.
* Generous PTO: 10 days PTO per year, plus public holidays and sick leave.
* Direct Mentorship: Grow through guidance from international industry experts.
* Learning & Development: Ongoing access to resources for professional growth.
* Global Networking: Work and connect with professionals around the world.
* Work-Life Balance: Balanced schedules that support a healthy work-life balance.

Location: Remote - Anywhere

Skills required for this job:

Ai Tools
Amazon Seller Central
Executive assistance
Export management
Import management
Logistics management
Microsoft 365
Project management
QuickBooks
Shopify