María Gabriela Arcadia Santos

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Office Manager & Executive Assistant to Senior Vice President LATAM

Marathon Petroleum Corporation

Dec 2020 - Current (4 years 10 months)

Key Responsibilities: • Responsible for Administration of the México City and Technical Services office, this includes (preventive and corrective maintenance, Cleaning services, receptionist). • Follow up and act as a liaison with internal and external contacts at all levels of the organization Other duties as assigned by VP. • Coordinate the use of meeting rooms Responsible for calendar management, including scheduling of all meetings, coordinating visits with internal/external and international visitors, booking appointments, and making all travel arrangements for VP. • Expense report in Concur tool Lead the regional visits (logistic and materials). • Overseeing and supporting all administrative duties in the office and ensure that

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Executive Assistant CEO Mexico & General Manager, North America Milling

Bunge North America

Jan 2014 - Mar 2020 (6 years 3 months)

Area, Mexico Achievements: Additionally Coordination of VP's at Milling Bunge North America, Approval Expenses Reports, Business Deals (hotels & car rental) - Lower rates with various vendors - Car insurance deal - 40% reduction & optimization office supplies - Administration system conference rooms Key Responsibilities: • Control and administration of complex agenda to CEO and Senior Team Members • Managing and coordination of global schedules for internal and external meetings, calls, and telecommunications • Coordinating global business travel: quote, reservations & purchase flights, hotels, and transfer services • Provide and resolve administrative support by coordinating preparation of reports and signatures, reviewing and

Executive Assistant to President LATAM

ManpowerGroup

Apr 2013 - Jan 2014 (10 months)

Achievements: 30% Reduction & optimization travel expenses and office supplies Key Responsibilities: • Control and administration of complex agenda to CEO • Managing and coordination of global schedules for internal and external meetings, calls, and telecommunications • Coordinating global business travel: quote, reservations & purchase flights, hotels, and transfer services • Provide and resolve administrative support by coordinating preparation of reports and signatures, reviewing and processing contracts, expenses reports, drafting letters and documents; collecting and analyzing information, routing correspondence, and maintaining confidentiality of all work material and identifying solutions • Utilized discretion and judgment at

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Coordinator Executive Assistant to MD

Temporary Project

Sep 2012 - Apr 2013 (8 months)

Area, Mexico Achievements: Business Deals (hotels & car rental) - Lower rates with various vendors - 40% reduction & optimization office supplies - Administration system conference rooms Key Responsibilities: • Control and administration of complex agenda to CEO LATAM • Provide administrative support to a senior leader • Utilized discretion and judgment at all times in dealing with executive's direct reports, as well as communication with customers and vendors via telephone and email • Global Business travel: quote, reservations & purchase flights, hotel, transfer service & outside meetings • Coordinate & consolidate signatures and formats • Resolve administrative problems by coordinating preparation of reports, analyzing dat

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Office Manager & HR Generalist

Com Personal S.A de C.V. - Publicity Agency - Reason for Leaving: Temporary Project

May 2011 - Sep 2012 (1 year 5 months)

May 2011 - September 2012 (1 year 5 months) México City Achievements: Implementation of new administrative software (SAE Invoicing and AR) - 25% reduction & optimization office supplies - Business Deals (suppliers, main services) - Attendance & vacations records Key Responsibilities: • In charge of plan, organize, and execute all office administration duties • invoicing, AP, AR, expenses reports and reimbursements, budgets, graphic data accounting reports • Business travel: quote, reservations & purchase flights, hotel, transfer service & outside meetings • Monitoring & distribution of complains to the appropriate areas • National correspondence and its tracking • Support to different areas (request, follow ups, and executions o

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Human Resources and Safety Manager

American Building Company

Apr 2006 - Jan 2009 (2 years 10 months)

Key Responsibilities: In charge of functional operation of the areas of Human Resources, such as recruitment, selection process, hiring process, (background checks, I9 forms, new hire on-boarding and orientation, employee exits and terminations and use E-Verify), Benefits and compensations administration, Follow up with Training Coordinator the accomplishment of training programs and certifications, Employee Administration and Training, Tracking and reporting incidences, vacations and time off, Manage a small Payroll Team (validate information to be sent to payroll), Maintain and improve continuously the labor relationships. Ensure Health and Environmental policies and guidelines (OSHA), Workers compensation, Safety initiatives and

Office Manager / HR Generalist

Allstate

Jan 2004 - Apr 2006 (2 years 4 months)

Key Responsibilities: Supports the implementation and administration of programs and activities based on HR processes and policies in compliance with the requirements, Coordinating the Talent Attraction area in different organizational levels, Control of organizational structure by codes and number of positions, continuous review with areas to limit headcount and identify vacancies, Providing assistance and guidance for assigned activities, Create links or agreements with different institutions for the management of candidate portfolios. Bilingual support to customers and employees.

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Accounts Payable Specialist

Tahoe Carson Area Newspapers - Nevada

Aug 2002 - Jan 2004 (1 year 6 months)

In charges of the accounts payable for 7 newspapers and corporative, match purchase orders with invoices for all expenses, code with general ledger account numbers, obtain head approvals, checks and bank transfers, job phase corrections entries, bank statement reconciliations, daily cash reports and cash per books, mail room (incoming/outgoing mail), preparation and emission of end of the month reports, issue payments for employee expenses, Daily audits to ads in the classifieds section. Keep A/P files accurate and sorted, answer vendors' calls, Bilingual support to customers and employees.

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Stock Department Inventory Control Clerk

Summit Envirosolutions

May 1998 - Jan 2004 (5 years 9 months)

Key Responsibilities: stock to stock transfers (DMR & SDL forms), non production returns to stock (Receipt Travelers), production materials transfers to stock (Store Destination Logs), work orders replenishment, miscellaneous transaction, processing returns, and kit picking list.

María Gabriela Arcadia Santos

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María Gabriela Arcadia Santos