Gina Contreras accounts payable specialist

Y

Accounts Payable Specialist II

Yusen Logistics (Hybrid remote)

Oct 2023 - Jul 2024 (10 months)

• Process high volume (100-350) invoice a day. • Multitask with high volume of emails and calls. • Multitask with 4 company systems, for invoice validation, Rate card processing and coding. • Work closely with management for invoice approval. • Enter data to Aging statements provided by vendor for daily updates. • Communicated with vendors or ports via email /Teams / phone, for missing documentation and invoice updates. • Review team members invoices assign to under my name for accurate coding enter in our system. • Download invoices via customer websites or email system.

C

Shipping Clerk

Carlton Forge Works

Apr 2022 - Oct 2023 (1 year 7 months)

• Scan orders for document control purposes. • Generate packing slips, commercial invoices, BOL, and SLI's. • Prep and coordinate outbound international and domestic shipments via email, online portals, and phone. • Handle 50 to 80 invoices daily. • Create ASN's in customer portals. • Assist drivers with pick-ups and deliveries. • Respond to customer inquiries via phone and email. • Generate end-of-day reports. • File open and closed orders.

Logistics Administrative Clerk

NRTC

Jan 2021 - Apr 2022 (1 year 4 months)

• Collect truck drivers' documentation from dispatch team/sub-hauler invoices. • Organize documents received from ports and scan into AS400 system with payable approval. • Email dispatch team regarding missing paperwork for accurate run time • Communicate with drivers via phone or email. • Track drivers' routes through an online company system (AS400) • Perform day-to-day payable coding and entry to accounting system. • Review invoices for appropriate documentation and coding/billing • Work on Voucher list, checking approval, enter voucher codes, and note into AS400 system, scan documents.

N

Import Customer Service Representative

Nippon Express Group

Dec 2017 - Nov 2018 (1 year)

• Review new customer order requests and manually enter data into a centralized database. • Negotiate contracts with outside providers to minimize costs for the company and customers. • Manually create shipments, assign carriers and dispatch shipments. • Produce bills of lading and update shipment status information • Communicate all emergencies, delays, and carrier schedule changes to customers and supervisors. • Perform billing/coding and work with vendors. • Communicate with air freight airlines for container status and booking appointments. • Track any inbound or outbound containers from the port to warehouse location. • Manage dispatch duties for any air freight outbound scheduled for pick-up appointment. • Enter and release

E

Customer Service Representative

EZ World Wide Logistics

Jan 2014 - Jun 2017 (3 years 6 months)

• Manage two e-commerce accounts by preparing orders and material/invoice documentation in a timely manner, Email clients with account report shipment and order status. • Email customers regarding emergency product replacement, pull sheet requests, special projects, or freight discrepancies, Coordinate logistics accounts with all rushed/independent orders, avoiding deadline delays • Create UPS, USPS, FEDEX, and UPC labels, Coordinate and create daily shipment and dispatch. • Prep paperwork for inbound goods, receive, sort, and stage for inventory control systems to manifest inbound and outbound shipment status, Manage warehouse inventory, order routing, and manifest. • Generate end-of-day reports.

Gina Contreras

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