Gabriela herbas

I

Senior Administrative Coordinator

Inova Schar Cancer Institute

Jun 2025 - Current (11 months)

• Provide high-level executive support to oncology leadership, managing calendars, strategic communications and event management. • Coordinate cross-functional meetings and ensure alignment across clinical and administrative teams. • Assist with confidential documentation and reporting to enhance leadership decision making. • Support onboarding and resource planning to optimize team operations.

M

Executive Assistant/ Business Administrator

MITRE Corporation

Feb 2021 - May 2025 (4 years 4 months)

• Served as primary operational partner to Executive Directors across multiple FFRDCs. • Revamped calendar and meeting workflows, increasing executive productivity by 25%. • Led cross-departmental initiatives that improved operational efficiency and team alignment. • Developed budget tracking systems, enhancing financial oversight and contract compliance. • Managed high-level meeting logistics, ensuring confidentiality and seamless execution. • Coordinated executive off-sites, department briefings, and client engagement events.

D

Project Analyst

Directline Facebook

Nov 2018 - Nov 2020 (2 years 1 month)

• Created executive-level reports and presentations to support strategic decisions. • Managed recurring project meetings and aligned stakeholders with leadership goals. • Synthesized complex data into actionable insights for senior management.

A

Sales Operations Administrator

Appian Corporation

Jun 2016 - Nov 2018 (2 years 6 months)

• Supported SVP of Worldwide Sales with calendar management and client engagement logistics. • Coordinated global sales events and executive meetings. • Implemented compliance systems to improve transparency and reporting.

W

Project Coordinator

WHS

Jan 2014 - Jun 2016 (2 years 6 months)

• Facilitated stakeholder meetings and tracked deliverables for leadership initiatives. • Managed project schedules and compliance documentation for executive reporting.

Sr. Executive Administrative Assistant

Goldbelt

Jan 2012 - Jan 2014 (2 years 1 month)

• Provided direct support to C-suite executives, including travel coordination and board preparation. • Managed expense reporting and created resource libraries to improve team efficiency. • Handled sensitive communications with discretion and professionalism.

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