Esti Brooks

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INDEPENDENT CONSULTANT

Almanac, LLC, Charters, JLX Realty, EB,Inc, RDB Studio, Freelancer

Nov 2024 - Current (9 months)

Scope: Provide strategic consulting to individuals and small businesses across diverse industries including real estate, travel and tourism, entertainment, woodworking, and personal services. Support clients from early-stage business formation through marketing, branding, and operational optimization. • Advised on entity setup, licensing, and foundational business planning for new ventures • Developed marketing strategies, brand messaging, and digital assets to support client growth • Audited and improved internal workflows, tech stacks, and documentation systems for increased efficiency • Supported implementation of project management, CRM, and scheduling tools aligned to business goals • Delivered hands-on guidance in streamlining day-to-

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EXECUTIVE ADMINISTRATOR

Green House Agency

Oct 2023 - May 2025 (1 year 8 months)

Scope: High-level executive support to CEO, at a national engagement agency with 300+ employees. • Implemented digital workspace solutions that improved team collaboration efficiency through integration of AI and automation tools • Managed Miami HQ establishment project, including lease negotiations, and office setup • Created templates and processes for executive communications • Championed annual nationwide Earth Day initiatives across the US, building cross-functional intranet for multi-state project coordination • Booked travel for leadership team, planned events and supported business planning

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DIRECTOR OF OPERATIONS

Strang Design

Aug 2015 - Sep 2023 (8 years 2 months)

Scope: Led operations for design-services firm, scaling one office to 4 offices across Florida. • Directed office operations including facilities, supplies, vendor coordination, and tech support • Led digital transformation projects, implementing collaboration tools that reduced project delivery time and provided all employees to faster knowledge access • Built operations infrastructure, including IT systems, HR processes, and financial workflows • Maintained relationships with key stakeholders, including city officials and clients across offices • Implemented HR systems, reducing onboarding time from 14 days to 4 days

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CORPORATE EVENTS COORDINATOR

Lyconet America

Nov 2012 - Aug 2015 (2 years 10 months)

Scope: Planned and executed corporate events, conferences, and retreats, across North America. • Negotiated venue contracts and managed vendor relationships across US and Canada • Coordinated complex travel arrangements and accommodations for executives and VIPs • Developed comprehensive staff training programs and event execution protocols • Managed high-volume attendee communications and on-site issue resolution • Supervised production and logistics for branded merchandise and materials

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PROJECT COORDINATOR

Rock & Rose

Jul 2006 - Sep 2012 (6 years 3 months)

Scope: Managed daily administrative and project operations for a boutique construction firm. • Coordinated project schedules and timelines from initiation through completion • Created detailed job estimates for labor, materials, and delivery schedules • Processed permits and managed materials procurement logistics; • Drafted and maintained contracts, change orders, and project manuals • Analyzed field data to produce production reports and financial presentations • Processed client billings and managed accounts payable • Served as primary translator between management and Spanish-speaking staff • Designed and produced custom annual branded client appreciation gifts

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TENANT COORDINATOR

Bayshore Grove Management

Jan 2005 - Jul 2006 (1 year 7 months)

Scope: Managed tenant relations and assisted with facility operations for commercial office property. • Coordinated facility maintenance and repair requests to ensure prompt resolution and tenant satisfaction • Oversaw access control systems, including security badges and building access protocols • Managed shared amenities such as conference room bookings and common area usage • Processed lease agreements, renewals, and terminations with accuracy and compliance • Maintained organized digital records for tenant documentation and communications • Streamlined rent collection and invoicing processes to improve efficiency • Acted as the main point of contact for tenant inquiries and service requests, and responded promptly to facility-related c

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