Edward Kanja Human Resources Assistant

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Senior Human Resources Assistant

Sep 2023 - Current (2 years 10 months)

- Human Resources. Initiating, reviewing, processing and following-up on actions related to the administration of the Organization's human resources activities. - Assisting in the management of the UN-Habitat Junior Professional Officer JPO programme - Coordinating and providing support to staff members frequently both at Headquarters and in the field on issues with regard to human resources activities. - Preparing written response to queries concerning HR related matters - Launching and Preparing Vacancy Announcements in INSPIRA in consultation with the Hiring Managers, for clearance by the Supervisor (including assisting with the identification of screening questions). - Assisting in the coordination and management of in-house train

Human Resources Assistant

United Nations

Nov 2021 - Aug 2023 (1 year 10 months)

- Human Resources Management: Spearheading the maintenance of Vacancies announcements and recruitment data, keeping track of recruitment statuses for our clients. - Guiding and providing policy advice as well as answers to general queries to hiring managers on classification procedures and full cycle recruitment process. - Utilizing UMOJA to monitor variety of human resources management activities during offer management process e.g., transfers, re-assignments etc - Advising staff members on UN conditions of service, entitlements and various staff rules and regulations. - Sourcing and engaging with high potential candidates on our LinkedIn account, implementing posting schedules for popular content and job openings, growing our page b

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Human Resources Partner (Remote).

United Nations Office at Nairobi (UNON)

Dec 2020 - Jun 2021 (7 months)

- Human Resources Management: Reviewed and processed Staff Members personnel actions through Umoja to facilitate the onboarding of UNRCO staff members. - Monitored Umoja staffing tables to facilitate and support various HR process e.g. transfers, contract extensions and separations of UNRCO staff members. • Actively advised staff members and provided responses to queries relating to VISAs and travel - Contract Administration: Diligently recorded and managed contracts extension process for UN Resident Coordinator's Office (UNRCO) transitioned staff members. - Prepared and processed UN forms and contract documents for UNRCO offices overseas. • Assisted with the administration of contracts for staff members within the UNRCO. - General Admi

Administrative Assistant and Operations (Hybrid).

United Nations Development Programme (UNDP)

Sep 2019 - Nov 2020 (1 year 3 months)

- Led cluster Meetings, Nurtured relationship between 4 operational units to set up the UNDP Kenya country office for success in delivering services. - Campaigned for receipting of 70% un-receipted purchase orders (P. O.s) to reflect delivery on the dashboard by interpreting and analysing country office financial dashboard and collaborating with respective buyers - Leveraged my creativity and critical thinking skills to come up with effective social media posts and touchpoints to support the launch of UNDP Kenya Accelerator lab, creating awareness to 200+ youth - Accelerated the 2019-2020 cost recovery process for services offered to UNDP sister agencies, increasing fund income by 13% by analysing operational workforce data of staff recr

Human Resources Assistant – intern (Onsite)

United Nations Office at Nairobi

Dec 2018 - Sep 2019 (10 months)

- Human Resources Management: Became a smartling expert in Career coaching, facilitated a career workshop for 25 hiring managers. - Assisted with the preparation of contracts for Consultants and Individual contractors. - Analysed Human Resources datasets to support decision making process, utilizing regular expressions to mine relevant data. - Assisted with coordination of relevant actions related to administration of the Talent Acquisition Unit human resources activities e.g., job classifications, recruitments. - Contract Administration. Boosted the administration of Consultants and Individual contractors contracts between UNON, UNEP and UN-HABITAT. - General Administration Trained 5+ Human Resource Assistants on the use of new Referenc

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Development

Ministry of Transport, Infrastructure and Housing Urban

May 2018 - Aug 2018 (4 months)

- General Administration: Orchestrated the administration of 200+ ICT support requests received, by developing a database to track each request, helping 150 employees manage their ICT related concerns. - Configured government Financial and Human Resource Systems by collaborating with ICT officers, increasing satisfaction and productivity of 7 newly recruited employees. - Conducted 11 ICT trainings through Microsoft teams, slashing ICT support requests received daily by 25% - Diagnosed and repaired 75% of damaged ICT equipment, lessening ministry's costs to acquire new equipment and increasing productivity and performance of 53 employees in the ministry.

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Team Lead Supervisor.

Jan 2012 - Nov 2018 (6 years 11 months)

- Human Resources Management: Oversaw talent acquisition of employees in the company, motivated and trained them. - Managed and administered contracts for new and existing employees. - General Administration. Executed an unwavering commitment to customer service with the ability to build productive relationships. - Inducted 23 new employees on their daily routine tasks, reporting lines and facilitated effective introductions to their colleagues. - Assisted with the administrative of various job activities e.g. Screening all customers phone calls with the aim of collecting data on electronics sold. - Verified all gadgets including electronics from suppliers.

Edward Kanja

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Edward Kanja