Edith Pena Professional in Business Administration.

Voucher Examiner

USAID

Aug 2024 - Current (2 years 3 months)

Support USAID’s financial operations by reviewing, analyzing, and auditing payment vouchers and invoices for compliance with internal regulations and U.S. government financial standards. Collaborate with the Finance and Program teams to identify discrepancies, ensure budget alignment, and streamline approval workflows. Provide detailed reporting on payment processing cycles and assist in refining internal financial procedures to improve efficiency and accountability.

Assistant to USAID Front Office.

USAID

May 2023 - Aug 2024 (1 year 4 months)

Support the USAID Front Office—including the Mission Director, Deputy Mission Director, Chief Mission Advisor, Resident Legal Officer, and the Regional Strategy and Communications teams—in building strong relationships with internal and external clients. Perform administrative tasks to ensure smooth operations that contribute to local community development and advance USAID Colombia's objectives.

Test & Certification Freelancer

Torre

Nov 2022 - May 2023 (7 months)

Ensure candidates possess the necessary language skills for success and support Torre's commitment to high-quality talent evaluation by evaluating proficiency in English and Spanish through customized assessments. Develop and administer tests that measure reading, writing, listening, and speaking skills, analyze results to determine proficiency levels, and provide detailed feedback. Additionally, collaborate with recruitment teams to align assessment criteria with organizational needs and continuously enhance testing materials and methodologies.

CS - Administrative Assistant

Parserr

Jan 2022 - Aug 2022 (8 months)

Support and enhance administrative and HR processes related to payroll, vendor payments, social benefits enrollment, onboarding and offboarding of new hires, team-building activities, and office equipment delivery, among other tasks. Additionally, assist with customer service processes, including responding to customer inquiries, conducting onboarding sessions for new customers, addressing account issues, and providing support for billing, payments, and subscription upgrades or changes.

S

Executive Management Consultant

Smart Global Security SAS

Aug 2021 - Current (5 years 3 months)

Experienced executive consultant specializing in management and organizational issues, offering advice, support, and solutions to identify, implement, and manage business strategies and processes. Focus on aligning new practices with the company's specific needs to achieve business goals effectively.

Executive/Administrative Assistant

Prime Energia Colombia

Mar 2020 - Sep 2021 (1 year 7 months)

Assist the General Manager and executive team with office management tasks, including handling expense reports, managing budgets, and following up on internal approvals. Responsibilities also include managing calendars, coordinating executive meeting agendas, purchasing operational services and goods, supporting travel itineraries and arrangements, and handling data management, among other duties.

Administrative Assistant

Million Colombia

Dec 2019 - Mar 2020 (4 months)

Responsible for assisting the CEO, COO, and operations team with various tasks, including supporting real estate transactions, executing and following up on listing campaigns, and managing the usage and updating of the real estate listings database, among other duties.

Bilingual Interpreter

LanguageLine Solutions

Jul 2019 - Dec 2019 (6 months)

Bilingual interpreter for American and Canadian companies, providing interpretation services for Spanish speakers in the US and Canada. Specialize in English-Spanish interpretation across medical, legal, and insurance sectors, facilitating effective communication in various professional contexts.

Administrative Assistant

ContactPoint

Sep 2018 - Apr 2019 (8 months)

Support the Director, Operations Managers, and HR by performing a range of administrative duties, including data management, information compilation, filing, and handling materials and supplies. Responsibilities include preparing business presentation documents and spreadsheets, organizing and executing engagement activities, and arranging client visits (including hotel, transportation, meals, and catering). Additionally, plan employee trips, manage budgets and deliveries for site accounts, oversee vendors and expense reports, handle internal communications and advertising, and participate in coordinating volunteer and social responsibility activities, while also supporting the HR hiring process.

F

Administrative Assistant

First Class Tutoring

Aug 2018 - Oct 2018 (3 months)

In charge of supporting the work of the CEO by performing administrative duties such as copying data, compiling information, filing, tabulating, recording and tracking information; prepare business presentation documents and spreadsheets with accurate information; maintain manager's calendar; distribute information/reports to clients through appropriate channels; manage billing and payments; handling tracking of teachers/classes attended; handle internal communications and advertising, among others.

C

Administrative Assistant

Convergys customer management SAS

Oct 2014 - Aug 2018 (3 years 11 months)

Support the Director by performing a variety of administrative duties, including data copying, information compilation, filing, and managing materials and supplies. Prepare business presentation documents and spreadsheets, maintain the manager's calendar, and requisition supplies and services as needed. Organize and execute engagement activities, arrange client visits (including hotel, transportation, meals, and catering), and plan employee trips. Manage budgets, oversee purchases and deliveries for site accounts, handle vendor relations and expense reports, and facilitate internal communications and advertising. Additionally, participate in and coordinate volunteer and social responsibility initiatives within a company of over 800 employee

S

Sales Executive

Smart Global Security SAS

Mar 2014 - Oct 2014 (8 months)

In charge of sales and deliveries in and outside of Bogotá. Support on installing and online monitoring of electronic equipment (security cameras, alarms and access controllers)

Edith Pena

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