C

Carol Moore

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Virtual Executive Assistant at Zembr
Greece
Contact Carol regarding: 
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Full-time jobs
Starting at EUR33/hour ~USD37/hour
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Résumé

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  • ZEMBR
    Virtual Executive Assistant
    ZEMBR
    Jun 2024 - Current (2 years 5 months)
  • Just Eat Takeawaycom
    Executive Assistant to 2 ExCo VP's
    Just Eat Takeawaycom
    Jan 2021 - Dec 2023 (3 years)
    - Provided full C Suite support to 2 x ExCo members and their Management Teams - Managed complex calendars, coordinated high level meetings (ExCo, MB, internal & external) - Responsible for arranging and coordinating extensive international travel plans, agendas & itineraries - Prepared expense reports with 100% accuracy, ensuring timely reimbursement for the executive and maintaining a positive relationship with vendors - Assisted with special projects as needed, including organizing global company events and offsites
  • HOYA
    Executive Assistant To Chief Financial Officer
    HOYA
    Jan 2020 - Dec 2020 (1 year)
    - Supported CFO and team at financial headquarters to ensure smooth running of the department - Managed complex agendas, organized internal and international meetings, prepared agendas and tracked progress - Responsible for monthly financial accrual and reconciliation of investments and global expenditure, providing management with reports - Arranged flights, hotels, visas and international travel for CFO and global team - Assisted HR with CV screening and organizing interviews and schedules Key achievements include improving SharePoint information management and monthly reporting on global capital injections, dividends, loans and investments.
  • Expatica Communications
    Office Manager & Editorial Assistant
    Expatica Communications
    Mar 2018 - Dec 2019 (1 year 10 months)
    - High-level responsibility within the editorial team – approved, finalized and published editorial content - Wrote, created and edited content, design layout and improved impact of articles and posts that cover a vast number of topics - Influenced social media style, used SEO – resulting in higher readership - Office management ensuring smooth operations and happy colleagues Key achievements include leading and implementing a sponsorship audit of clients which continues to result in 15% increase in sales opportunity across 10 European markets.
  • Bookingcom
    Executive Assistant to Chief People Officer
    Bookingcom
    May 2017 - Dec 2017 (8 months)
    - Developed, optimised and established all senior management communication and project life cycles. - Influenced and advised Chief HR Officer and Management Team on meeting timelines, improved action plans and managed external events. - Supervised and disseminated internal and external communications with stakeholders. - Supported Chief People Executive and Leadership team with agendas, logistics and travel. Key achievement’s include optimised time-management on successful projects, leading to leaner operations within the Management Team.
  • Netflix
    EMEA Consumer PR Advisor
    Netflix
    Nov 2015 - May 2017 (1 year 7 months)
    - Created, improved and upgraded media briefs, budgets and campaigns - Pro-actively initiated and ran interactive web training sessions for 17 EMEA creative agencies, leading to increased productivity in newsletter creation and sharper brand awareness (approximately 10,000 recipients) - Managed Consumer PR daily activities, office space, meetings and travel / logistics - Successfully implemented cross-functional (Consumer PR, Social and Publicity) working relationships Key achievement’s include increasing Netflix newsletter readership by 25% by implementing redesign, training and ensuring continuous high work standards from EMEA PR agencies.
  • Philips
    Senior Executive Assistant to SVP Corporate Finance
    Philips
    Jan 2014 - Oct 2015 (1 year 10 months)
    - Supported demanding and complex day-to-day workload of senior management, advised on priorities and implemented a shift in their workload - Led communications, announcements and managed intranet site - Optimised internal and external recruitment by re-structuring the hiring process and interview tracking - Managed legal contracts and supervised approval of all budgets - Introduced and clarified onboarding and introduction workbook for new employees - Planned complex international travel, visas, and improved itineraries and availability of executive staff Key achievements include 3 consecutive promotions to senior executive support, resulting in the opportunity to coach and mentor peers.
  • Philips
    Executive Assistant to VP Group Strategy & Alliances
    Philips
    Jan 2010 - Dec 2013 (4 years)
  • Philips
    Team Assistant to 1 x VP and 2 x Directors Marketing
    Philips
    Oct 2008 - Dec 2009 (1 year 3 months)
  • PMP Consultancy
    Office Manager
    PMP Consultancy
    Jun 2008 - Sep 2008 (4 months)
    - Office management – Coordinated and ran all aspects of the office, suppliers and multiple team projects. Managed internal communications including appraisals, recruitment and staffing. Prepared first-class offsites and social activities.
  • Excerpta Medica
    Project Support Officer
    Excerpta Medica
    Sep 2006 - Jun 2008 (1 year 10 months)
    - Project Support – Planned and executed multiple off-site medical conferences, advisory board meetings and symposia. Managed, monitored and reduced client budgets and contracts
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