Carla Villalon

Finance Administrator - Remote Finance Operational Support

ScalableOS

Jan 2024 - Dec 2025 (2 years)

• Accounts Receivable: • Customer billing inquiries via PSA ticket as it relates to invoicing concerns and comments • Following up on customer receivables that are past due • Processing of collections from various payment methods within accounting system • Accounts Payable • Oversee all day-to-day bookkeeping responsibilities • Reconciliation of credit cards and banking accounts on weekly/ monthly basis • Reconciliation and tracking of various general ledger accounts to prepared schedules • Monitoring and maintenance of financial transactions within the accounting systems • Payment to vendors upon manager approval • Other tasks: • Auditing customer contract agreements monthly for subscription product/ services provided • Payroll, 401k, empl

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Senior Accounts Payable Coordinator

White & Case GOC

Apr 2020 - May 2022 (2 years 2 months)

• performs invoice compliance review on vendor invoices & other payables submitted to the firm before recording in the system • verifies the completeness of the documentation submitted • verifies correctness of the codes provided before entries are recorded in the system • maintains accounting ledger be verifying and posting account transactions • corresponds and communicates with the accounts payable team in other offices • corresponds & communicates with the firms partners & employees relative to expense & payment inquiries • monitors invoices & ensures appropriate approval • monitors & resolves all accounts payable issues & administer all invoices for vendors & non-vendors • assists in training of new hires • assists in documenting & imp

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AP Senior Exceptions Analyst

Conduent Business Services (former Xerox Business Services)

Aug 2011 - Apr 2019 (7 years 9 months)

• Daily resolution of AP and DART exceptions • Root analysis and problem resolution to eliminate future exceptions • Work with BU Supply Manger/Commodity Manage on findings to resolve • Service vendor & internal customer inquiries • Resolve blocked Invoices in SAP & the electronic invoicing environments • Review duplicate reports & bump reports • Manage GR/IR • Process Supplier refunds • Review vendor aging report • Review Daily "Future date" report • Escheatment reporting and resolution

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Accounts Payable Exceptions Analyst

Affiliated Computer Services of the Philippines, Inc.

Apr 2010 - Jul 2011 (1 year 4 months)

• Work with BU Supply Manger/Commodity Manage on findings to resolve • Daily resolutions of AP and Dart exceptions • Service vendor & internal customer inquiries • Review Daily "Future date" report • Escheatment reporting and resolution • Will process calls & emails (inbound and outbound) • Other duties as assigned by Management

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Accounts Payable Analyst

SL Temps, Inc. (Unilever Phils, Inc.)

Apr 2009 - Apr 2010 (1 year 1 month)

• Responsible for requesting SOA (statement of accounts) from suppliers • Reconciling unpaid accounts • Negotiating with suppliers to talk about how to resolve their unpaid accounts • Query resolving directly to India (outsourcing country of Unilever) • Prepares weekly reports on the status of accounts of suppliers • Participates in the Clean-Up Team for the preparation for the SAP system

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Accounting Assistant (Accounts Payable Officer)

Cross-Link Electric & Construction Corp.

Feb 2008 - Apr 2009 (1 year 3 months)

• Encoding & keeping purchase orders for payment • Prepare schedule of payment • Process payables (prepares request for payment, vouchers, & checks for suppliers) • Releases checks to suppliers • Deduction of withholding tax • BIR tax compliance (2306, 1702, etc...) • Prepares trial balance, cash receipts & cash disbursements • Assists in payroll making

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Billing Coordinator/ Project Secretary

Cross-Link Electric & Construction Corp.

May 2007 - Feb 2008 (10 months)

• Exposed in Project Implementations of an Industrial Plant as a billing coordinator/ progress report • Handles petty cash • Clerical works • Responsible for the submission of billings to client

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