Cathy Prooth Executive Assistant

Executive Assistant- Chief Accounting Officer, and two Vice Presidents

Confluent

Oct 2021 - Current (4 years 11 months)

- Strategic business partner to the Chief Accounting Officer Collaborate with cross functional Executive Assistants for Executive Staff meetings •Manage Quaterly Team Budget •Manage multiple projects simultaneously •Manage complex domestic and international travel logistics •Prepare expense reports and purchase requisitions •Manage three executive's complex calendars •Take part / Chair executive team meetings, distribute meeting minutes •Prepare QBRs and All Hands meeting decks •Created and own onboarding program designed for the Accounting organization •Plan large on and offsite team events, and business •Track, follow-up and provide reminders on deadlines and manage up and downstream to ensure project deadlines and deliverables

Executive Assistant– Supporting Vice President of Operations and Two Senior Directors

Facebook

Dec 2018 - Oct 2021 (2 years 11 months)

- Support a large team of over 450 Manage & lead a team of Admins •Support Executive with Headcount and Space Planning •Manage multiple projects simultaneously •Manage complex domestic and international travel logistics •Prepare expense reports and purchase requisitions •Manage three executive's complex calendars •Take part / Chair executive team meetings •Plan large on and offsite team events, and business summits •Assist with planning company wide events •Coordinate with vendors for a variety of activities •Created and implemented onboarding programs for the local team. •Global Business Resource Lead for "Asian Pacific Islanders" •Collaborate with cross functional administrative teams •Lead self-improvement program and facil

P

Executive Assistant to the CEO

Paradromics Inc

Apr 2018 - Dec 2018 (9 months)

- Provide 24/7/365 Executive Support to the CEO Project Management •Manage other staff in their daily operations •Manage the daily calendar of the CEO •Administrate all purchase orders, expense logging and procurement •Conduct first level interviews for all candidates •Onboard new team members, facilitate company policy. •Develop and maintain partnerships with vendors •Handle all travel, domestic and international, for leadership team •Plan, manage and execute local and long distance relocation of the company •Schedule and attend all board of directors' meetings •Organize, book and host company events •Collaborate with CEO and HR to revise company policies and devise new ones. •Contribute in the legal protection of the firm by

V

Executive Administrative Assistant / Event Coordinator

Varian Medical Systems

May 2017 - Feb 2018 (10 months)

- Organize and execute events, plan and schedule meetings, and maintains calendars of C level leaders. •Facilitate and host teleconferences for executive team, schedule appointments, and supports visits from potential clients for highline medical machines. •Obtain internal cooperation from executives and other biz-dev presenters to conduct pitches to clients. •Oversee expense report preparation, providing international and domestic travel coordination support for business meetings/trips •Coordinate the hospitality for client visits, including catering and securing IT support. Analyze and adapt as schedules and requirements change unexpectedly.

Executive Administrator (Specializing in Onboarding)

Ericcson

Aug 2016 - Apr 2017 (9 months)

- Served as a conduit for communication and collaboration between IT, HR, Directors, Managers and the other levels of the organization. •Provided administrative support including preparation of presentations, reports, and correspondence for Directors and Managers. •Scheduled meetings between managers, and assisted Asset Management team to organize and document company property. •Designed and created a new onboarding process on a global scale, led and trained employees to utilize it. •Oversaw on and off boarding of employees using established security procedures and channels. •Reviewed files, records, and other documents to obtain information and respond to customer requests. •Issued and recalled company assets such as laptops, cell ph

Front Desk / Administrative Assistant / Receptionist

Google

Jan 2015 - Aug 2016 (1 year 8 months)

- Assisted managing calendar for Senior Director of Engineers, organized expense sheets. •Answered customer telephone requests for support for Chrome, Gmail and other products, and directed complaints to proper departments for resolution. •Assisted in refining and reinventing Google ITAR issuance process, contacted and ordered supplies. Handled official Google swag inventory. •Conducted building audits and managed the filing of trouble tickets for facility support. •Organized and scheduled onsite and offsite meetings for managers from different teams. Organized and set up team meetings •Provided a high level of support to executive team, other building staff and administrators, managing confidential and proprietary business information

Lead Teller

Wells Fargo Bank

Oct 2010 - Dec 2014 (4 years 3 months)

- Interacted with clients in the banking center to provide excellent customer service and strived to build lasting relationships. •Facilitated incoming shipments of cash up to $250,000, serving as key holder responsible for balancing the vault, and opening and closing the center. •Managed a team of fifteen tellers by scheduling and assigning work, drove sales goals and supported the team to achieve them. •Trained all incoming hires for sales and banking operations, and prepared team and center for yearly corporate audit. •Achieved continuous formal recognition for "Providing Excellent Customer Service".

Cathy Prooth

About

Detail

Timeline

Résumé