Anthony Reynolds Administrative Coordinator at University of Pennsylvania

ADMINISTRATIVE COORDINATOR

University of Pennsylvania

Nov 2023 - Apr 2024 (6 months)

• Provides dedicated, high-level administrative support across 4 business units and teams within Executive Education. Duties include but are not limited to managing and scheduling complex meetings and travel logistics, expense reporting, creating Ben Buys requisitions, developing PowerPoint presentations, drafting correspondence. • In collaboration with the COO and the Director of Administrative Operations, serve as a critical project team to design, develop, and launch an onboarding and professional development initiative for Wharton Executive Education. Responsible for ongoing support to include organizing new hire schedules, tours, and new hire packets as well as order business cards and note pads for new hires. Updates and maintains v

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ADMINISTRATIVE ASSISTANT II

Virtua Health (Contract)

Jun 2023 - Jul 2023 (2 months)

• Ensured smooth office operations, troubleshooting issues and resolving workflow problems. • Coordinated department events and provided administrative support for special projects. • Screened calls and visitors, directing them appropriately, while addressing routine inquiries • Assisted in department budget formulation and business planning. • Scheduled appointments, meetings, and conferences, managing calendars and travel arrangements. • Prepared office expense reports, monitored invoices, and produced data for presentations. • Processed time-sensitive material and contributed to department payroll preparation. • Maintained confidential records and files, leading clerical/administrative support personnel on projects. • Adapted an

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EXECUTIVE ASSISTANT I

AmeriHealth Caritas (Contract)

Mar 2023 - Jun 2023 (4 months)

• Developed, edited, and drafted presentations collaboratively with the VP. • Researched and analyzed issues, compiling materials for decision-making. • Coordinated VP activities, managing calendars, travel arrangements, and expenses. • Created professional documents using the Microsoft Office suite. • Prioritized, planned, and oversaw logistics for meetings and conferences. • Maintained strict confidentiality and prepared reports, minutes, and correspondence. • Anticipated and solved problems independently, interacting effectively at all organization levels. • Fostered communication and collaboration among HS Admins in the absence of other executive admins.

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OPERATIONS MANAGER

The Block Enterprises

Jul 2021 - Sep 2022 (1 year 3 months)

• Lowered costs for small businesses by implementing more efficient, technology-driven marketing, advertising, and Point-of-Sale systems. • Managed day-to-day business operations, overseeing the full cycle recruiting process, coaching, ensuring quality assurance of services and products, and handling the termination of underperforming employees.

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OFFICE MANAGER

The Block Enterprises

Jun 2018 - Jul 2021 (3 years 2 months)

• Conducted comprehensive training programs for clients and associates, fostering skill development and enhancing team efficiency. • Collaborated with small business owners to provide strategic guidance on optimal marketing, advertising, and operational approaches, resulting in increased business success and client satisfaction. • Managed end-to-end inventory processes, ensuring accurate stock levels and efficient supply chain operations. • Demonstrated proficiency in client account management, maintaining strong relationships and ensuring client needs were met consistently. • Executed meticulous data entry tasks, maintaining a high level of accuracy in record-keeping and data management. • Implemented robust quality assurance measure

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EXECUTIVE ASSISTANT

The Block Enterprises

Apr 2012 - Sep 2022 (10 years 6 months)

• Provided comprehensive support to the CEO & CMO, managing both daily administrative duties and overseeing personal tasks to ensure seamless operations. • Maintained a dynamic calendar, efficiently coordinating schedules and proactively managing meeting logistics, including catering arrangements, note transcription, and presentation creation. • Expertly compiled detailed expense reports, ensuring accuracy and compliance with company policies. • Facilitated complex travel arrangements, arranging detailed plans and creating comprehensive itineraries and agendas for CEO & CMO travel. • Functioned as a key liaison with the general staff on behalf of the CEO & CMO, fostering effective communication and coordination. • Coordinated logistic

Anthony Reynolds

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Anthony Reynolds

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Behavioral traits