Alona Nazlymova

N

Senior Project Coordinator & Coach

Nazlymov Fencing Llc

Jul 2023 - Current (3 years 4 months)

Executive Assistant

Fluence

Oct 2021 - Jun 2023 (1 year 9 months)

• Provide support to President, Americas and Chief Business Operations & Transformation Officer and their respective teams.
• Manage an ever-changing complex calendar with an understanding of business priorities to offer alternatives and considerations as needed to maximize the team’s time and efficiency, to include multiple time zones.
• Work closely with a team of external Siemens Advanta consultants (based in Germany) on major projects and initiatives in support to the Chief Business Operations & Transformation Officer.
• Liaise extensively with the Executive Assistant team within Intercontinental Exchange as part of a larger team to provide seamless support, including daily back-up, as needed.

Project Coordinator

Korn Ferry

Feb 2021 - Sep 2021 (8 months)

• Provided high-level remote support to Senior Client Partners and team of Senior Associates.
• Managed complex calendar and scheduling requirements across multiple time zones. Booked travel arrangements, prepared travel itineraries, and compiled needed documents. Prepared expense reports.
• Organized, coordinated and scheduled appointments, in-person meetings, conference calls, and zoom or other videoconference meetings; assisted as needed with catering meetings.
• Administratively supported search engagements included but not limited to presentations, contracts, client communication and documents. Handled other administrative requests, projects, and duties as assigned.
• Drove key team activities such as staff meeting

Executive Assistant To The President

NS8 Inc

May 2020 - Oct 2020 (6 months)

• Provided high-level remote support to the President. Managed a complex and ever-changing professional and personal calendar, including balancing multiple, sometimes conflicting priorities and deadlines.
• Processed and submitted monthly expense reports in a timely manner, utilizing Expensify online system. Arranged and coordinated domestic and international travel plans, itineraries, and agendas.
• Worked closely with the HR and Recruiting team; assisted with on-boarding process of new employees. Partnered with the administrative support team on ad hoc projects.
• Coordinated projects that involved working with people inside , outside and at all levels of the organization.
• Managed and prioritized tasks and projects b

Executive Assistant & Office Manager

Imperva

Oct 2019 - Jun 2020 (9 months)

(Remote during COVID-19 pandemic)
• Provided administrative support and services for the Vice President and executive team including extensive scheduling, travel arrangements, event & meeting planning, and detailed expense reporting.
• Managed all aspects of physical and remote office including supply orders, file organization and maintenance, bookkeeping, internal meetings, vendor upkeep, and fulfilling staff needs.
• Served as a gatekeeper for the VP and remote executive team, properly prioritizing messages and information. Handled special projects as necessary.
• Coordinated and organized all of the logistics of a move to new office space and closing out the old location.

N

Coach & Office Administrator

Nazlymov Fencing Foundation, LLC

Jun 2018 - Oct 2019 (1 year 5 months)

• Taught beginner to intermediate fencing classes in a variety of settings. Designed drills and activities in line with fencers’ experiences and skills. Developed and adapted lesson plans.
• Served as liaison between parents and coaches. Coordinated communications, tracked and followed up on requests.
• Planed and coordinated domestic and international travel, arranged lodging. Processed travel expenses and reimbursements. Purchased and maintained inventory, supplies, office equipment and furniture.
• Ensured and maintained confidentiality of all communications and documentation.

Project Administrator

GCG (Garden City Group)

Jan 2016 - Jun 2016 (6 months)

• Analyzed legal documentation, claim forms, broker statements, translated documents from Russian to English; performed data entry.
• Communicated with project management to create specific strategies for effective project execution Identified and removed barriers for successful completion of the project.
• Assisted HR with interviewing and hiring new employees. Trained and supervised new staff.
• Prioritized workload while completing multiple tasks and maintaining strict confidentiality

F

Executive Assistant

Fencing Alliance of Ohio

Jun 2015 - Jun 2018 (3 years 1 month)

• Managed calendar and phone coverage for the Program Director. Prepared reports, collect and analyzed information; prepared presentations. Maintained an organized filing system of paper and electronic documents.
• Maintained inventory and office supplies. Ensured operation of office equipment, ordered maintenance when necessary.
• Scheduled domestic and international travel, arranged lodging and meal logistics; processed expense reports.
• Maintained professional and technical knowledge by attending education workshops and reviewing professional publications, establishing personal networks.

Office Administrator

IDEMIA

Dec 2012 - Apr 2015 (2 years 5 months)

• Planned and managed complex meetings, video conferences, domestic and international travel for Senior Vice President of Sales and Vice President of Industry Operations.
• Purchased and maintained all inventory, supplies, office equipment, appliances and furniture. Managed vendor relationships and invoices for the Virginia HQ Office.
• Handled a wide variety of multifarious and confidential situations and resolve conflict involving specific administrative functions of the corporation. Prioritized work by considering its risk, importance, urgency and potential business, organizational or customer implications.

Executive Assistant to CEO

Infinity Technology, LLC

Feb 2012 - Aug 2012 (7 months)

• Provided overall administrative support to CEO and Headquarters staff of a rapidly growing Veteran Owned Small Business.
• Arranged and managed multiple schedules, organized meetings and events, prepared domestic and international travel arrangements, managed expense reports.
• Prioritized workload while managing multiple projects. Completed critical tasks with minimal supervision and maintain strict confidentiality in this fast-pasted environment.

Executive Assistant

Dell Technologies

Apr 2008 - Feb 2012 (3 years 11 months)

• Supported Executive Director and General Manager of the Defense and National Security Division.
• Managed and maintained complex schedules for multiple DNSD Sector Leads and Operations Manager.
• Administered priority items for the Division: prepared documents, letters, reports, briefings, charts, travel, expense reports, and administrative forms.
• Performed all responsibilities involving exposure to sensitive information with discretion, independent judgment, tact and poise in a high stress environment with shifting priorities and changing schedules.
• Worked independently within larger administrative community.
• Played instrumental role during the 3-month acquisition period by Dell. Planned and arranged all op

Client Service Associate

Morgan Stanley

Nov 2007 - Apr 2008 (6 months)

• Supported Vice President in managing clients with $200MM in assets under management.
• Demonstrated strong organizational skills and ability to prioritize in a fast-paced, high-pressure work environment, while providing full phone and Outlook coverage.
• Handled all operational logistics such as expense reimbursement, presentation materials, and marketing packets.
• Resolved customers’ issues and requests. Based on their feedback, I improved and enhanced the business process.
• Maintained associate and client files according to company compliance guidelines, compiled general research of individual securities for Morgan Stanley’s discretionary advisory account platform (Custom Portfolio).

Executive Assistant

Dell Technologies

Jun 2004 - Apr 2008 (3 years 11 months)

• Managed calendar and phone coverage for Program Director and three coaches. Scheduled domestic and international travel, arranged lodging and meals’ logistics.
• Researched, organized and packaged documentation for tournaments and press conferences.
• Developed and updated Procedures’ manual. Communicated and explained policies to new students and members.
• Organized fencing demonstrations at schools, youth non-profits and public events (Arnold Schwarzenegger Classic).

G

Health & Physical Education Teacher

George Mason Middle School

Aug 2003 - Jun 2004 (11 months)

C

Personal Interpreter, Translator, Tutor

Crossing Elementary School

Sep 2002 - Aug 2003 (1 year)

a

Administrative Assistant and Billing Supervisor

administrative assistant

Jan 2001 - Jan 2002 (1 year 1 month)

C

Patient Care Provider

Community Works Inc

Jan 2000 - Jan 2001 (1 year 1 month)

Working for a non-profit organization providing services to people with severe inborn or acquired physical and mental disabilities.

K

Program Manager

Kansas City Olympic Fencing Center

Jan 1994 - Jan 1998 (4 years 1 month)

• Developed 2 satellite clubs for citywide program. Turned Lawrence Fencing Club from twice-a-week program in 1994 to dedicated fencing facility hiring full-time coach in 1995. Taught classes, tutored assistant instructors, participated in recruiting the head coach, ran local tournaments and camps.
• Introduced 300+ people to fencing by launching and developing a program through a County Recreation Commission in 95-98.

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Alona Nazlymova

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