Pedro Villalobos

Office Manager

Imgix

Jul 2022 - Jul 2025 (3 years 1 month)

• Manage all workplace related initiatives such as food and beverages, supplies, office upkeep and ambiance.
• Serve as a liaison for facility management working with cleaning crews, catering companies, the building owner and any other third party vendors.
• Manage vendor accounts on behalf of Imgix.
• Assist new employees with security access and office keys.
• Support various teams with logistics for in-person events.
• Assist with administrative needs including helping with HR functions, managing office budget, sorting mail, and additional ad hoc administrative tasks
• Create an office experience that inspires and delights all employees and guests.
• Ensure office needs are met and come up with creative

People Operations Generalist

Imgix

Aug 2025 - Current (1 year 2 months)

• Assist with onboarding and offboarding processes, including preparing paperwork, scheduling orientations, and ensuring smooth transitions.
• Maintain employee records and update HR systems as needed.
• Support benefits administration by assisting with enrollments, answering employee questions, and coordinating with providers.
• Help coordinate training programs and professional development initiatives.
• Support HR initiatives such as engagement surveys, culture-building activities, internal events, and policy updates.
• Assist with compliance tasks, including maintaining confidentiality of HR documents and ensuring HR policies are up to date.
• Proactively plan and oversee team gatherings or events as needed

Office Assistant

Shipt

Mar 2019 - Dec 2020 (1 year 10 months)

• Plan and execute team events, such as team outings, in-house happy hours, and company holiday party.
• Maintain office supplies, food, and drinks for an office of 200.
• Responsible for building and facilities management.
• Work with vendors to manage accounts on behalf of Shipt.
• Responsible for I-9 documentation and E-Verify for new hires.
• Manage office budgeting and expenses.
• Book accommodations for employees visiting the San Francisco office.
• Assist with the on-boarding process for new hires.
• Manage all office mail, forwarding important and time-sensitive mail to the correct department.
• Greet and welcome colleagues, visitors, and candidates.
• Additional ad hoc tasks.

Office Manager & Executive Assistant

Numerai

Dec 2020 - Jun 2022 (1 year 7 months)

• Manage office administration including vendors, deliveries, mail, and cleaning staff.
• Assist with community efforts, including stock management of corporate swag, shipping of corporate swag, reorders from suppliers, etc.
• Community outreach to foster growth within the community, and foster a positive community environment.
• Schedule, plan, and coordinate events and meetings (onsite and offsite) for the team, including research and preparation of meeting materials.
• Develop and maintain positive working relationships with staff, internal departments and outside parties, including high-level contacts of a sensitive nature.
• Manage and maintain calendars for VPs and C-level executives.
• Work closely with

Administrative Assistant (contract through Premier)

MasterClass

May 2018 - Nov 2018 (7 months)

• Work with external vendors to manage MasterClass accounts.
• Coordinate with building maintenance staff and building engineers for office and appliance repairs, and general building maintenance.
• Monitor and maintain office supplies.
• Found and secured vendors for office catering.
• Assist the recruiting team with candidate sourcing.
• Greet MasterClass employees, guests, candidates, investors, and board members.
• Maintain office tidiness.
• Additional ad-hoc administrative tasks as assigned by team members.

Customer Service Specialist

Friar Tux

Sep 2017 - Feb 2018 (6 months)

• Assisted customers with pre-registration for upcoming events.
• Educated customers about different fit options and suit types.
• Presented Friar Tux’s collection of styles, colors, and accessories.
• Accurately recorded customer measurements during initial and final fittings to ensure customer satisfaction with their garments.
• Collected payments and any penalty fees due.
• Recorded rental and retail inventory.

Administrative & Marketing Assistant

UCSB Housing Dining Auxiliary Enterprises

Jun 2015 - Sep 2016 (1 year 4 months)

• Answered phone and email inquiries.
• Designed advertisements for campus events.
• Sorted all department mail, and alerted team members of received packages.
• Booked conference rooms on behalf of team members.
• Greeted all guests and answered in-person questions from students and parents.
• Designed newsletters for incoming students.
• Helped manage multiple social media accounts for the department.

Resident Assistant

UCSB Housing Dining Auxiliary Enterprises

Nov 2013 - Jun 2015 (1 year 8 months)

• Served as a resource and mentor for first-year students.
• Planned social and educational events for residents.
• Scheduled staff for on-call shifts, ensuring even distribution of shifts for all team members.
• Mediated conflicts between roommates.
• Served as a primary emergency contact.
• Assisted lead-staff with staff development activities.
• Connected students with university resources.
• Maintained a positive work environment and internal climate.
• Liaised between first-year resident assistants and lead-staff.

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Pedro Villalobos

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