Pedro Villalobos

Office Manager

Imgix

Jul 2022 - Jul 2025 (3 years 1 month)

• Manage all workplace related initiatives such as food and beverages, supplies, office upkeep and ambiance. • Serve as a liaison for facility management working with cleaning crews, catering companies, the building owner and any other third party vendors. • Manage vendor accounts on behalf of Imgix. • Assist new employees with security access and office keys. • Support various teams with logistics for in-person events. • Assist with administrative needs including helping with HR functions, managing office budget, sorting mail, and additional ad hoc administrative tasks • Create an office experience that inspires and delights all employees and guests. • Ensure office needs are met and come up with creative and efficient solutions. • Coordin

People Operations Generalist

Imgix

Aug 2025 - Current (11 months)

• Assist with onboarding and offboarding processes, including preparing paperwork, scheduling orientations, and ensuring smooth transitions. • Maintain employee records and update HR systems as needed. • Support benefits administration by assisting with enrollments, answering employee questions, and coordinating with providers. • Help coordinate training programs and professional development initiatives. • Support HR initiatives such as engagement surveys, culture-building activities, internal events, and policy updates. • Assist with compliance tasks, including maintaining confidentiality of HR documents and ensuring HR policies are up to date. • Proactively plan and oversee team gatherings or events as needed. • Be the first point of cont

Office Assistant

Shipt

Mar 2019 - Dec 2020 (1 year 10 months)

• Plan and execute team events, such as team outings, in-house happy hours, and company holiday party. • Maintain office supplies, food, and drinks for an office of 200. • Responsible for building and facilities management. • Work with vendors to manage accounts on behalf of Shipt. • Responsible for I-9 documentation and E-Verify for new hires. • Manage office budgeting and expenses. • Book accommodations for employees visiting the San Francisco office. • Assist with the on-boarding process for new hires. • Manage all office mail, forwarding important and time-sensitive mail to the correct department. • Greet and welcome colleagues, visitors, and candidates. • Additional ad hoc tasks.

Office Manager & Executive Assistant

Numerai

Dec 2020 - Jun 2022 (1 year 7 months)

• Manage office administration including vendors, deliveries, mail, and cleaning staff. • Assist with community efforts, including stock management of corporate swag, shipping of corporate swag, reorders from suppliers, etc. • Community outreach to foster growth within the community, and foster a positive community environment. • Schedule, plan, and coordinate events and meetings (onsite and offsite) for the team, including research and preparation of meeting materials. • Develop and maintain positive working relationships with staff, internal departments and outside parties, including high-level contacts of a sensitive nature. • Manage and maintain calendars for VPs and C-level executives. • Work closely with VPs and C-level executives, as

Administrative Assistant (contract through Premier)

MasterClass

May 2018 - Nov 2018 (7 months)

• Work with external vendors to manage MasterClass accounts. • Coordinate with building maintenance staff and building engineers for office and appliance repairs, and general building maintenance. • Monitor and maintain office supplies. • Found and secured vendors for office catering. • Assist the recruiting team with candidate sourcing. • Greet MasterClass employees, guests, candidates, investors, and board members. • Maintain office tidiness. • Additional ad-hoc administrative tasks as assigned by team members.

Customer Service Specialist

Friar Tux

Sep 2017 - Feb 2018 (6 months)

• Assisted customers with pre-registration for upcoming events. • Educated customers about different fit options and suit types. • Presented Friar Tux’s collection of styles, colors, and accessories. • Accurately recorded customer measurements during initial and final fittings to ensure customer satisfaction with their garments. • Collected payments and any penalty fees due. • Recorded rental and retail inventory.

Administrative & Marketing Assistant

UCSB Housing Dining Auxiliary Enterprises

Jun 2015 - Sep 2016 (1 year 4 months)

• Answered phone and email inquiries. • Designed advertisements for campus events. • Sorted all department mail, and alerted team members of received packages. • Booked conference rooms on behalf of team members. • Greeted all guests and answered in-person questions from students and parents. • Designed newsletters for incoming students. • Helped manage multiple social media accounts for the department.

Resident Assistant

UCSB Housing Dining Auxiliary Enterprises

Nov 2013 - Jun 2015 (1 year 8 months)

• Served as a resource and mentor for first-year students. • Planned social and educational events for residents. • Scheduled staff for on-call shifts, ensuring even distribution of shifts for all team members. • Mediated conflicts between roommates. • Served as a primary emergency contact. • Assisted lead-staff with staff development activities. • Connected students with university resources. • Maintained a positive work environment and internal climate. • Liaised between first-year resident assistants and lead-staff.

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