Nissa Wise

Executive Assistant to Chief Executive Officer

FieldCore

Jan 2025 - Current (1 year 8 months)

Serves as a trusted advisor and collaborator to our FieldCore | GE Vernova CEO and members of the executive leadership team. Ensure the efficient administration of the CEO’s office, which includes the management of regular business activities as well as streamlining and improving the efficiency of processes. Provides all administrative support with confidentiality, tact, and diplomacy to ensure effective and efficient operations, including business support services, functioning of facilities, meeting events, and day-to-day schedule. Help to ensure the CEO’s time is spent in the most productive way through management of the CEO’s calendar, including prioritization and resolution of the many and often conflicting demands for the CEO’s time. ~

Executive Assistant III

Kaiser Permanente

Nov 2022 - Jan 2025 (2 years 3 months)

Provide executive support to SVP, Chief Marketing Officer. *Coordinate intricate executive calendars, travel arrangements and schedule high-level meetings. *Work closely with the Office of the Chief Marketing Officer (OCMO), CoS, Leadership teams and Administrative Business Partner (ABP) team to coordinate department workflow. *Notify executive of issues that require immediate attention and anticipate executive's upcoming needs. *Draft & distribute details of highly confidential nature with discretion & cautionary judgement upon request. *Make basic commitments on the executive's behalf & interface with internal & external contacts *Coordinate supply orders with NCAL/SCAL facilities. *Create and maintain Microsoft Teams sites for the (OCM

Executive Assistant I

Kaiser Permanente

Oct 2021 - Nov 2022 (1 year 2 months)

Provide executive support to Marketing, Sales, Service and Administration (MSSA) EVP, Health Plan Operations and Chief Growth Officer (From Aug 2020-Feb 2023). *Coordinate intricate executive calendars, travel arrangements and schedule high-level meetings. *Notify executive of issues that require immediate attention and anticipate executive's upcoming needs. *Draft & distribute details of highly confidential nature with discretion & cautionary judgement upon request. *Make basic commitments on the executive's behalf & interface with internal & external contacts *Coordinate supply orders with NCAL/SCAL facilities. *Take key discussion / action items for Leadership meetings – follow- up on status of action items. *Process and assist with pro

Administrative Assistant IV

Kaiser Permanente

Nov 2018 - Oct 2021 (3 years)

Provide administrative support to HPPSA Program Management & Support Services (HPMSS) East and West Coast leadership team, consisting of 2 Directors and an Executive Director. - Manages multiple calendars and schedules/plans meetings. Arranges special events requiring solid understanding of event planning and coordination. Makes travel arrangements for Leaders. - Coordinates project proposals and recommends updates to department documents. - Writes complex and detailed correspondence for Leaders using KP knowledge and business acumen; independently updates department documents. - Monitors and identifies administrative budget issues to include billing and payment authorization for planned expenses and special events; handles recharges acros

Rounding Plus Administrator

Kaiser Permanente

Apr 2017 - Nov 2018 (1 year 8 months)

Supports the KP Rounding for Outcomes practice and Rounding Plus platform tool for management to log their rounds, cadence of rounds, building history of rounds. Train new manager and leaders on platform. Run monthly reports as requested by leadership. Answer local user questions. Update system and attend monthly meetings to keep up-to-date on enhancements and changes.

Executive Assistant

Kaiser Permanente

May 2016 - Nov 2018 (2 years 7 months)

Provide primary administrative support for the Health Plan Service and Administration (HPSA) Executive Leadership Team (ELT) and secondary support to the managers reporting to the ELT. *Extensive thoughtful calendar management *Schedule and attend Admin calls to coordinate calendars of multiple high-level executives *Strategically monitor schedules to keep meetings on track and Executives on task *Prepare Executive level documents (presentations/agendas/minutes/monthly metrics trending) *Assist and create presentation for JST/HPSA, Open Enrollment Lessons Learned meetings *Drive and facilitate meetings (WebEx/Skype/presentations/minutes) *Travel booking (Concur/prepare detailed itineraries/calendar updates/last minute changes) *Expense rep

Executive Assistant to CEO

New Source

Nov 2014 - May 2016 (1 year 7 months)

Assist CEO and COO/CFO in office administrative & project-based tasks. EA Functions: Schedule travel (dom & intl) and process expense reports. Manage calendar & arrange partner meetings. Setup & administer f2f meetings & web/conf calls. Handle quote & product information requests from members & sales reps. Create & distribute vendor contracts; follow-up for signed documents. Manage vendor contract renewals. Assist in partnership transition – email announcements, contract review, analyze fee schedule comparisons & implementation merge with partner/distributor. Create graphic marketing brochures, event posters & marketing emails using Adobe CC Suite, MS prods and iContact. Deliver weekly social media promotion for company visibility & produ

Executive Assistant To The President

NettWorth Financial Group

Mar 2014 - Nov 2014 (9 months)

Assist the President of Business Operations in routine office related functions of the company, including but not limited to human resources, general office management, and assisting the President. EA: Manage the President’s calendar & schedules appointments, Screen incoming calls & correspondence; respond independently when possible, Organize conference by arranging facilities & caterers, issuing information or invitations, coordinating speakers & controlling event budget, Create & maintain database & spreadsheet files, Setup & maintain rep files Office Admin Functions: Troubleshoot & maintain any IT issues, Train new & current employees on all systems, Budget & coordinate staff events, Order office equipment, office supplies & marketing

Executive Assistant

Link Engineering Company

Dec 2011 - Mar 2014 (2 years 4 months)

Provide executive-level administrative support for the Executive Vice President of Global Test Operations (EVP-GTO) including assistance to the President as well as the Director of Global Sales & Marketing. Calendar/schedule/contact maintenance, eMail management (Routing, reply on behalf-of, filing, accelerate urgent requests), personal tasks (appointments, reservations, insurance, homes), coordination of spouse/family calendar, professional interaction with all levels of management, GoToWebinar web conferencing, team coordination, software updates (BOMGAR remote-Ins, user interface testing/Q&A), return calls and voicemail monitoring, reminder calls/texts, travel planning (manage travel preferences for air, hotel, car, vacations), process

Office Coordinator

MICHIGAN CUSTOM MACHINES INC

Apr 2007 - Dec 2011 (4 years 9 months)

Provide senior level admin support to GM and President of leading manufacturer of test machines. Develop spreadsheets to improve budgetary expense & keep engineers informed of purchasing details. Prepare & coordinate meetings with prospective customers, engineers & managers. Assist in implementation of ERP system that commenced April 2009. Coordinate incoming & outgoing shipping. Managed quoting to purchasing for over 10 engineers in 4 departments. Maintained all AP invoicing & check generation. Coordinate all meetings for implementation of new accounting system, created all the procedures & trained many employees during the year long switch over. Quote, manage & prepare paperwork for all capital & spare part shipments with specialty freig

Accounts Payable

Mueller Industries

Jan 2000 - Apr 2007 (7 years 4 months)

Served as Accounts Payable Specialist for four corporate controllers and one financial manager with 6 divisions of this lucrative company. Handled all payments, invoices and procedures for the 6 divisions. Oversaw administration of IRS documentation. Implemented, maintained and trained employees on the Document Management System that provided immense savings in company expenditure. Maintained vital competitive analysis of expense reports and utilities to create aggressive cost savings across all divisions. Successfully oversaw IRS reporting including W-9, 1099 and tax exemption forms.

Engineering Assistant

Mueller Industries

Aug 1996 - Jan 2000 (3 years 6 months)

Provide administrative support for five engineers in the forging division of this successful organization. Oversaw a wide variety of administrative functions, supporting the engineers and information-management processes. Developed internal and external correspondence that facilitated effective communication and transfer of information. Controlled confidential industrial blueprints. Issued revised copies to vendors for quotations to repair or replace tooling in order for targeted production. Oversaw purchasing of supplies and equipment for tool room engineers. Updated sales quotes and press schedules.

About

Detail

Timeline

Résumé