Eva Galvez

EXECUTIVE ASSISTANT

Jenzabar

Nov 2023 - Apr 2024 (6 months)

• Provide high-level support to a CEO, COO, and CFO. • Arrange travel for CEO and coordinate with travel agency. • Proactively compose and edit emails, letters, memos, reports, and meeting agendas. • Anticipate the needs of changing requests throughout the day.

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SABBATICAL

Feb 2023 - Oct 2023 (9 months)

• Took time off to work on professional skills.

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EXECUTIVE ASSISTANT

Opportunity Insights,

Jul 2022 - Oct 2022 (4 months)

• Provided executive-level administrative support to founder and professor of the department including support for his entire staff and students. • Created systems to help with prioritizing, managing and tracking all administrative needs, (i.e. tracking honorariums, 1099s, internal and external reimbursements, professional off campus presentations and talks). • Managed high volume of scheduling requests, including changes, resolving potential conflicts, investigating requests for the founder's time and recommending alternatives. • Greeted guests and ensured proper meeting room preparation including catering on and off-site. • Managed all travel arrangements for founder, while continuously tracking all expenses and reimbursements. • Ma

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EXECUTIVE ASSISTANT

Seres Therapeutics,

Feb 2022 - May 2022 (4 months)

• Strategic partner for three Senior VP executives, CFO, CPO, COO and handled complex, changing calendars. • Project managed and organized a team event outside of company office. • Actively monitored calendars throughout the day and rescheduled meetings when conflicts appeared. • Created agendas for staff meetings, as well as collected topics from colleagues. • Organized files digitally for a team of 20 people and converted files to easily have signed in DocuSign.

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EXECUTIVE ASSISTANT

Takeda Pharmaceutical

Jun 2021 - Jan 2022 (8 months)

• Managed calendars for two VP executives, meeting coordination, arranged travel and events for the team and department while completing expense reports in a timely manner. • Project managed the development of team meeting agendas, tracking assignment and execution of follow-ups, and participated in driving team goals and objectives. • Collected, reviewed, entered, and formatted accurate data into spreadsheets, databases and other electronic tools. • Developed a strong network within the department, drawn on network to answer questions, solve problems, and successfully executed responsibilities.

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EXECUTIVE ASSISTANT

CVS Health Company

Jun 2020 - Jun 2021 (1 year 1 month)

Specializing in health care committed to improving lives through data analytics and mobile apps. • Managed and prioritized three executives' schedules redirecting focus to critical strategic issues. • Facilitated communications with IT department requests for new equipment, and identify requests requiring immediate attention; while simultaneously supporting the Digital Product and Agile department. • Utilized project management tool to order laptops for new hires, office accessories, virtual machines, and assisted in coordinating ad hoc projects. • Assisted HR department in tracking new employee I-9 forms and helped implement a tracking system for onboarding new remote employees. • Lead book club for eight team members in partnership w

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EXECUTIVE ASSISTANT

AAFCPAs Inc.,

Jul 2019 - Apr 2020 (10 months)

A leading CPA and consulting firm providing auditing, tax, and accounting solutions for nonprofit organizations, commercial companies, and high net-worth individuals/estates. • Provided administrative support to three partners to leverage strategic time management, ensuring partners' knowledge of critical meetings and deadlines and maximizing productivity. • Assisted with company annual report, consolidated transactions and balance sheets information for regulatory filings. • Assisted with budget report and monthly budget audits to preparefor annual budget projections for upcoming fiscal year. • Utilized Outlook for scheduling and preparing materials for partners to use during meetings. • Created instruction manual for various complex

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REGIONAL EXECUTIVE ASSISTANT

KEOLIS NORTH AMERICA,

Mar 2019 - Jun 2019 (4 months)

• Actively oversaw the Regional CEO's busy calendar and complex travel arrangements. • Managed highly sensitive, discreet, confidential communications and proprietary information. Appropriately addressed confidential and urgent materials and issues. • Communicated on behalf of the CEO responding to internal and external emails and phone calls. • Planned offsite meetings, coordinated conferences, and compiled presentations for recurring management meetings. • Organized, processed, distributed, and redirected mail, express packages, and related communications.

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EXECUTIVE ASSISTANT

GULF OIL LP,

Jun 2018 - Nov 2018 (6 months)

A • Provided high-level administrative support to CEO and executive leadership team under pressure with fluctuating deadlines. • Prepared business expense forms while utilizing an electronic expense report system in Concur. • Compiled material for divisional meetings, preparing agendas and following up with action points. • Arranged complex travel and meeting arrangements, ensuring preparation of background materials for the meeting. • Assisted simultaneously four different departments, Human Resources, Legal, Business Development and Marketing. • Processed payroll utilizing ADP electronic system for the entire company of 250 people with HR staff.

ADMINISTRATIVE ASSISTANT

Tufts Medical Center

Sep 2017 - May 2018 (9 months)

A world-class, institution in Boston and home to 2 full-service hospitals, serving adults at Tufts Medical Center and children at Floating Hospital. • Managed multiple tasks and prioritized according to established criteria and protocols in the Center of the Evaluation and Value in Risk in Health (CEVR), part of the Institute for Clinical Research and Health Policy Studies (ICRHPS). • Scheduled and coordinated meetings and facilities, including travel lodging arrangements, such as arranging flights, hotels, and conferences. • Maintained appropriate documentation following established hospital policy and submitted expenses for reimbursement. • Completed registry reader invoices, purchase orders, and check requests. • Ordered office supp

ADMINISTRATIVE ASSISTANT

Mass General Brigham

May 2013 - Sep 2017 (4 years 5 months)

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ADMINISTRATIVE ASSISTANT

VERISK HEALTH

Mar 2012 - May 2013 (1 year 3 months)

½

BILINGUAL CONSUMER SERVICES REPRESENTATIVE

½ ALERE CORPORATION (Currently Abbott)

Aug 2008 - Feb 2012 (3 years 7 months)

• Provided technical customer support in English and Spanish in a call center environment for various women's health and drugs of abuse medical device product lines; taking 50 – 80 calls per day.

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