Ava Deegan

Executive Assistant to Chief Executive Officer

TCP Software

May 2024 - Current (2 years 2 months)

Executive Assistant

Executive Assistant to Executive Leadership Team (5)

HITRUST

Dec 2021 - Jan 2024 (2 years 2 months)

Calendar Coordination: - Skill in effectively managing the calendars of multiple executives to optimize their schedules and prioritize critical business activities and objectives. Team Site Administration: - Proficiency in setting up and maintaining departmental Microsoft Teams sites for organizing direct report meetings, including the collection and organization of meeting agenda topics. Meeting Support and Documentation: - Ability to attend department leader meetings, adept at capturing action items, and proficient in tracking their progress and completion. - Competency in facilitating presentation slide content and consolidation through review of format consistency, grammatical correction, and final review. Communication Management: - Co

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Executive Assistant to the Chief Information Security Officer

Health Care Service Corporation BlueCross BlueShield

Feb 2018 - Dec 2021 (3 years 11 months)

Facilitate Seamless Office Operations: - Proficiently maintain complex calendaring, and coordinate with others to ensure proper prioritization for meeting timing to best align with the office business objectives. Professionalism: - Maintain upbeat and approachable professionalism when interacting with executives, customers, and all staff. Speaking Engagement Coordination: - Provide support for speaking engagements to include presentation coordination, timely submission of requested documents, and final review of the event, documents, presentation, and agenda to ensure the leader is prepared. Relationship Building and Stakeholder Engagement: - Develop and nurture strong relationships with internal stakeholders, staff, and external business p

Executive Assistant to Chief Procurement Officer & Chief Business Development Officer

Sunoco LP

Feb 2016 - Dec 2017 (1 year 11 months)

Strategic Calendar and Travel Coordination: - Collaborate closely with executive leadership and support staff to manage calendars, domestic and international travel, customer meetings, town halls, and team-building activities, ensuring seamless scheduling and execution. Executive Suite Management: - Maintain inventory and organization of executive suite office supplies, beverages, and refreshments, ensuring readiness for visitor and executive meetings. Project Facilitation and Tracking: - Led the facilitation of a real estate legal department communication notifying each location of the sale of the franchise, prepared large mail merge to create certified mail labels, and provided tracking of deliveries for the communication project, demonst

Executive Assistant to Chief Operating Officer & Executive Vice President

Avigilon

Aug 2015 - Jan 2016 (6 months)

- Coordinated executive calendar, travel, and expense reporting. - Managed company sponsored American Airlines suite ticket distribution. - Worked with the marketing procurement for an on demand printing process for product and marketing materials.

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Executive Assistant to Chief Sales & Operations Officer

Samsung Telecommunications America

Apr 2012 - Aug 2015 (3 years 5 months)

Strategic Executive Onboarding Support: - Key point of contact and responsible for the development and refinement of the executive onboarding process, encompassing asset request management, mobile service setup, office assignment, and coordination of key introduction meetings to ensure a smooth transition and integration for new executives. Complex Travel Planning Expertise: - Demonstrate proficiency in planning and coordinating extensive and complex domestic and international travel, providing detailed itineraries, calendaring of each flight and ground transfers reflected in destination time zone, and all associated logistical coordination. Process Improvement Leadership: - Key contributor on the process improvement committee, leveraging i

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Executive Assistant to the Vice President - Business Planning & Operations

Samsung Telecommunications America

Aug 2008 - Dec 2012 (4 years 5 months)

- Served on the process improvement council. - Promoted and championed companywide adoption of Outlook to manage calendars and conference rooms. - Lead and facilitated the redesign of the company war room and the executive boardroom from audio/video to finishes and furniture. - Served on the process improvement council. - Promoted and championed companywide adoption of Outlook to manage calendars and conference rooms. - Key contributor in the revamp of the North American company intranet from design, content, IT assessments, web design, vendor selection, and deployment. - Coordinated travel domestic/international for all department manager/director level staff and submit subsequent expense reports.

Executive Administrative Assistant for two Vice Presidents

Ericsson

May 2005 - Dec 2007 (2 years 8 months)

- Provided administrative support for VPs and collective staff. - Provided heavy calendar management for both executives. - Planned internal group events including staff meetings, team building, and departmental outings. - Coordinated international/domestic travel and expense reports. - Facilitated internal department moves.

Manager, Customer Service

Acclivus Corporation

Jan 1989 - Dec 2001 (13 years)

Brand Ambassador

Bucked Up

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