Aamena Abdulkader

Executive Assistant to Chief Executive Officer

Redgate Software

May 2023 - Current (3 years 4 months)

- Extensive support to the CEO with all Business Administration needs to ensure Effective running of the CEO office and Business, and provide thought partnership/ strategic thinking support when required. - Liaise with the Executive Team effectively to help drive achieve business goals, OKRs, strategic priorities. - Own and manage the Board and Exec meeting administration process to ensure smooth running of the meetings and follow up actions. - Handling confidential and sensitive information with discretion and draft communications on CEO's behalf as required. - Plan CEO schedule in advance to ensure that prep time is accounted for, and flexibility is built in in case of emergencies. - Work closely with the Business Support Team to cascade

Executive Assistant to CSO and D-GM

IAR

Jul 2021 - May 2023 (1 year 11 months)

• Providing comprehensive EA support to CSO and D-GM • Managing mailboxes / calendars, meeting preparation and attending meetings as part of the SMT. • Managing all internal, Global, and external partner meetings, dealing proactively with any challenges. • Plan schedules in advance to ensure that prep time is accounted for, and flexibility is built in in case of emergencies, including All Hands, Strategy Days, Workshops etc. • Being senior support for Execs when liaising with Global team. • Collaborate and liaise with IAR Execs / Staff to get things done. • Handling confidential and sensitive information with discretion and draft communications on Exec's behalf as required. • Managing general administration of the Executive's office and bei

Senior Executive Assistant

ARM

Apr 2020 - Jul 2021 (1 year 4 months)

Support Finance and IT LT Operational support Project Management Employee Engagement Team Offsite Management Team Events

Excutive Assistant to VP Finance

ARM

Jul 2018 - Apr 2020 (1 year 10 months)

Provide administrative, diary and other support as required to the VP Finance and Finance Leadership Team, ensuring the smooth running of the department. Additionally, provided interim support for CFO, including on-boarding and general diary, administrative support from May 2019.

Executive Assistant to CEO

HfS Research

Jan 2018 - Jul 2018 (7 months)

Provide support to CEO to ensure smooth running of the firm as well as providing project management of core research reports and general office management of the headquarter office. • Managing the CEO’s Diary, including organization of client meetings, organization of internal meetings and organization of meeting venues. • Managing correspondence on behalf of CEO (emails, post, telephone) in a timely manner, prioritising & cascading/escalating as required. • Editing and formatting of blogs, reports, presentations as required. • Set-up and manage teleconference / web conferences using conferencing tools. • Join internal and external client meetings and take appropriate follow up actions. • Taking minutes of key meetings, assigning actions an

PA to Data Director and Pricing Director

BGL Insurance

Sep 2015 - Jan 2018 (2 years 5 months)

Provided EA/Office Manager level support to Data Director and Pricing Director and their teams. • Supported Directors and Senior Leadership team to ensure smooth running of departments • Provided full mailbox management to Directors, including emails and diaries including reminders for key events, deadlines etc. • Project management responsibilities when required for office relocations, events, governance projects. • Assisted with the relationship management of key stakeholders, such as data suppliers and partners • Owned the Employee Engagement Agenda for the department and provided feedback on how to improve levels of engagement to leadership teams • Management of all team away days, social events, Christmas/Summer events. • Arranged and

PA to Capability Director & Associate Director, Group HR

BGL Group

Apr 2015 - Aug 2015 (5 months)

I was promoted within business to provide PA and office support for a newly appointed Capability Director within the Group HR Department and an Associate Director – Group HR. • Ensure that the Directors office runs smoothly and assist where possible to help integrate into business by leveraging my knowledge and skills within the business. • Providing extensive diary and email management to Director. • Liaise with external partners and agencies when required. • Liaise regularly with the Exec Board PAs and prepare/collate board packs for meetings as required. • Lead PA for the department and work with other PAs in the HR Department to ensure that we communicate effectively and to ensure that deadlines are met. • Take minutes of meetings and p

PA to Associate Directors

BGL Group

Sep 2013 - Apr 2015 (1 year 8 months)

Supported 2 extremely busy Associate Directors within the Group where the aim of my role was to ensure the smooth running of their offices, providing PA and administrative support whilst building and maintaining effective working relationships. Some responsibilities included: • Acted as a communications channel between the Associate Directors, direct reports, the wider business and external partners. • Extensive management of diaries, emails and other correspondence. • Proactively delivered specific outputs such as minutes, documents and presentations and attend meetings where required for minute taking. • Approved leave requests, expenses etc. on behalf of ADs. • Checked and coded all invoices and authorised payments. • Organised departme

Office / Lead Partner PA

Smiths Gore

Feb 2012 - Sep 2013 (1 year 8 months)

This was a varied role to assist the Lead Partner in all aspects of the organisation and administration of the branch office and its employees. Some responsibilities included: • Managed financial performance. • Managed the office environment – in conjunction with the Office Manager. • Managed HR administration for branch – in conjunction with the firms HR team. • Coordinated and managed training and Inductions for branch. • Handled the Compliance/Quality Assurance for the branch including Health & Safety. • Co-ordinated and minuted office and client meetings, including all-day board level meetings • Provided PA support to Lead Partner and 2 Contract Directors for diary management and email correspondence. • Organised all travel and accomm

F

Freelance Office Manager/PA

Freelance Office ManagerPA

Jan 2011 - Feb 2012 (1 year 2 months)

Worked on short-time contracts as a freelancer at Visto Ltd (Good Technology) and some local businesses to provide office management cover during employee absences in order to keep my skills up to date for the market.

Maternity Leave

Feb 2010 - Jan 2011 (1 year)

Took time off to have a family.

Various Fixed-term / Temp Assignments

Various

Nov 2008 - Feb 2010 (1 year 4 months)

These included: Office Manager – Visto Ltd – Holiday and Sickness cover (Ad Hoc) Office Manager – Planning-Inc – Maternity Cover (6 Months) Business Administration Manager/PA – Forsythe Technology – Fixed term contract to set and project manage new office space in London as well as set up UK specific policies and procedures. Also provided PA support for the Director of Operations and negotiated various supplier contracts. (6 Months)

V

Office Manager/Admin Support - EMEA

Visto

Jan 2007 - Nov 2008 (1 year 11 months)

Reporting to the Finance and Administration Director, I managed all UK office operations including administrative support functions for the EMEA region including: • PA, Diary and Travel management for 2 Senior Directors, 2 VPs and 1 SVP EMEA. • Co-ordinated all on/offsite meetings. • Organised all corporate and client events. • Managed security, Health & Safety and Risk Compliance for the office. • Conducted office inductions for all new joiners. • Managed and maintained financial records and approved all office expenditure in line with budget including petty cash, including the France and Spain offices. • Managed all contracts/renewals with vendors and landlord. • Project management for Implementation of a Device/SIM tracking system and AM

Office Manager

TaylorDeJongh

May 2006 - Dec 2006 (8 months)

• Office/HR management and PA responsibilities for 2 Directors. • Provided support to 2 Directors and 1 Associate for all administration, finance and HR and diary management. • Supplier contract negotiation, travel management (including international travel (USA/Middle East). • Worked with marketing/business development team in Washington for organising conferences • Arranged and minuted board meetings as required. • Collaborated with external IT consultancy to maintain office IT systems. • Maintained financial records, including petty cash and invoicing. • Prepared financial data and monthly management reports using QuickBooks • Ensured compliance of FSA regulations and updated various policies and procedures including the Company Handbook

C

Office Manager - Gulf

CHSS GULF FZLLC

Sep 2005 - Feb 2006 (6 months)

Responsible for managing day-to-day operations of this start-up company, managed an office relocation including the office fit-out, space planning and IT setup including networking. • Managed incoming inquiries and provided full PA support to the Operations Director. • Organised diaries for up to 20 course Trainers and Project Managers. • Arranged all conference facilities, accommodation, flights and visas for trainers. • Liaised with clients to administer in-house courses and consultancy activity. • Managed office accounts and petty cash. • Managed HR & recruitment, including managing an Administration Assistant.

Employees Relations and Admin Process Owner

Trasna

Oct 2004 - Sep 2005 (1 year)

Began on temp basis, as a Travel Desk Administrator. Nov 2004 onwards: Offered a permanent role. As well as continuing to do book travel, I managed employee relations and administration, where I reported to the Head of HR. • Developed and maintained HR procedures and PA duties. • Developed and maintained monthly HR headcount, recruitment and training reports. • Updated personnel files, created and maintained organizational charts. • Responsible for the launch and maintenance of the HR and Admin Portal. • Responsible for taking Minutes for the HR and Admin Team monthly meetings.

Aamena Abdulkader

About

Detail

Timeline

Résumé