Yu Takayama

Executive Assistant

Canonical

Jan 2026 - Current (9 months)

Executive Assistant to founders (CEO & President)

Sylvera

Jan 2022 - Feb 2023 (1 year 2 months)

EA to CEO & President (founders) / Scope: Global -Provided administrative support to the founders of a London based startup: inbox & calendar management, expenses, international travels -Coordinated internal and external meetings for a remote based leadership team (All Hands, Quarterly Leadership Offsite, Investor Board Meetings) -Established and documented administrative processes and managed 1 external staff -Member of the DEI committee and facilitated company wide discussion groups to foster a culture of open communication and empathy

Executive Assistant to Senior Director, Customer Success Operations

Autodesk

May 2018 - Mar 2021 (2 years 11 months)

Division: Customer Success Operations / Scope: Global Administration & Business Management: -Managed and maintained calendar for the Senior Director. -Scheduled, planned and coordinated events and meetings for the leadership team (All Hands, Business Reviews, Leadership retreats). -Worked closely with various business partners (Communication, Finance, HR, Procurement) to effectively coordinate activities and projects for the Senior Director. -Acted as point of contact for the division’s global teams based in multiple time zones and worked effectively with remote based leadership team.

Project Manager & Executive Assistant to EVP Creative Director

Swarovski

Jan 2016 - Oct 2017 (1 year 10 months)

Division: Creative Direction & Design / Scope: Global Project Management (Organizational Process & Efficiency Gains): - Lead and coordinated cross-departmental projects & special assignments related to Creative Direction & Design. The global scope and sensitivity of the majority of projects required frequent alignment with Global and Country HR, Legal, Controlling, Marketing and Internal Communication Departments. Team Management: - Managed 1 direct report to ensure excellent service and efficient processes are implemented to deliver a high standard of administrative support to the Creative Director - international travels, expense reports, agenda management, budget monitoring. Business Management: - Prepared documentation, presentations an

Executive Assistant to SVP Europe / MEA & Operations Development

Swarovski

Jul 2013 - Dec 2015 (2 years 6 months)

Division: Sales & Channel Marketing / Scope: Europe ME/A Administration & Business Management: - Organized and participated in regular management meetings and annual budget & marketing review meetings for EMEA, including minute taking and tracking of action points. - Supported SVP in all administrative tasks: Outlook management (Inbox & Calendar), preparation of presentations/reports, organization of meetings, teleconferences, travel arrangements and expenses. Project Management (Operations): - Coordinated regional projects and initiatives related to operational efficiency gains and retail process.

Vice President Office Assistant

Swarovski

Sep 2012 - Jun 2013 (10 months)

Division: Sales & Operations / Scope: Europe Administration & Office Management: - Managed administrative tasks for SVP Sales & Operations Europe: travel arrangements, expense reports, agenda management, budget monitoring. - Responsible for office & facilities management: Developed and implemented office processes for purchase, maintenance, security, seasonal visual change in compliance with both corporate and local regulations. - Organized European conferences and internal events of up to 120 participants. Negotiated and contracted venues, transportation, hotel rooms, team building activities and entertainment.

F

Administration & Events Management

Fundación Step By Step - Non profit organization

Jun 2010 - Aug 2012 (2 years 3 months)

- Organized events from conception to completion ranging in size from 15 to 200 guests: charity dinners, fundraisers, scientific conferences and board meetings. - Responsible for communication with private donors, corporate sponsors, board of directors, scientific committee and international clients. - Researched and submitted grant petitions to national and international entities to raise funds for special projects.

H

Administrative Assistant

Heilpraktiker Institut

Aug 2005 - Dec 2009 (4 years 5 months)

- Managed, budgeted and organized seminars for the continuing education program for alumni members. Negotiated and booked venues and rentals for special events and seminars ranging in size from 30 to 100. - Responsible for general administration tasks: Outlook inbox management, correspondence, filing, telephone, meeting organization, database management.

A

Assistant, Public Relations Department

Aida Mitsuo Museum

Jan 2005 - May 2005 (5 months)

- Assisted with the launch of the publicity campaign for the travelling exhibit “Peanuts Found in Translation” from the Charles M. Schulz Museum (Santa Rosa, California). Created communication material and English translations to international clients and guests. - Collaborated with various internal departments to learn the operational functions of the museum.

W

Art Sales Consultant

Wilderness Collections Gallery

Apr 2004 - Sep 2004 (6 months)

- Developed client portfolio of gallery clients and maintained client relationship through email and phone follow-up. - Responsible for daily maintenance of gallery operations and activities.

Intern

Peggy Guggenheim Collection

Jan 2004 - Mar 2004 (3 months)

- Presented final project to colleagues as scholarship recipient of museology in modern art from the Solomon R. Guggenheim Foundation, New York.

About

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Yu Takayama

About

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Behavioral traits